Accounts Payable Specialist; CORP 1st Shift

Join a team of professionals where you will be responsible for the accurate and timely processing of supplier invoices and payments and for maintaining accurate supplier accounts. This position independently researches and resolves invoice and payment discrepancies, reconciles supplier statements, follows up on missing invoices and documentation, and communicates with suppliers and internal departments.

The Accounts Payable Specialist is expected to take ownership of assigned responsibilities, proactively identify and resolve issues, maintain accurate documentation, and ensure transactions are processed in accordance with company policies and established internal controls. The right individual will look for opportunities to improve Accounts Payable processes, controls, accuracy, and efficiency.

• Monitor Accounts Payable email accounts and respond to supplier inquiries regarding invoices, payments, remittances, past-due balances, and account discrepancies.
• Review, validate, and process supplier invoices through the company's document management and ERP systems, ensuring invoice numbers, dates, purchase orders, payment terms, amounts, and other information are accurate.
• Review invoice information transferred through automated invoice-processing/indexing systems and correct errors before transactions are finalized.
• Match invoices to purchase orders and receipts and investigate discrepancies, including missing receipts, pricing differences, quantity differences, duplicate invoices, and incorrect payment terms.
• Identify invoices requiring special handling or follow-up and work with Purchasing, Receiving, Accounting, and other departments to resolve outstanding issues.
• Reconcile supplier statements of account on a regular basis and independently research discrepancies, missing invoices, unapplied payments, credits, and past-due items.
• Proactively request missing invoices and credit memos from suppliers and follow through until outstanding items are resolved.
• Prepare weekly supplier payment reports for review and approval by the Accounting Manager.
• Process approved supplier payments, including checks, ACH payments, and wire transfers, in accordance with established controls and authorization requirements.
• Send payment remittance information to suppliers promptly following payment processing.
• Maintain accurate supplier records, including payment information and supporting documentation, while following established controls for supplier banking changes and fraud prevention.
• Review supplier payment terms and invoice due dates to help ensure payments are made timely while supporting effective cash management.
• Assist with month-end Accounts Payable activities, including researching open transactions, unmatched receipts, outstanding invoices, and other AP-related reconciling items.
• Maintain complete and organized electronic documentation within the company's document management system.
• Review work for accuracy and completeness before processing or submitting invoices for posting by Accounting Manager.
• Perform daily or periodic accounting responsibilities such as deposits, payment documentation, reconciliations, and other assigned Finance Department activities.
• Assist the Accounting Manager and accounting staff with special projects, audits, research, and other accounting responsibilities as needed.
• Perform other duties as necessary.

• High school diploma or equivalent required; associate degree in Accounting, Finance, Business, or related field preferred.
• 2–4 years of Accounts Payable or related accounting experience preferred.
• Experience working with ERP and electronic document management systems preferred.
• Strong understanding of purchase orders, invoice processing, payment terms, supplier statements, and AP payment processes.
• Proficiency with Microsoft Excel, Outlook, and other standard business applications.
• Strong attention to detail and organizational skills.
• Ability to research discrepancies and solve routine accounting problems independently.
• Ability to prioritize multiple responsibilities and meet established deadlines.
• Strong written and verbal communication skills to communicate promptly and professionally with suppliers and internal departments.
• Ability to handle confidential financial and supplier information appropriately.
• Experience with Epicor/Kinetic, Doc Star, automated invoice-processing/indexing systems, ACH and wire payments, supplier statement reconciliation, and high-volume Accounts Payable…