Secretary to Elementary Principal

Secretary to Elementary Principal

Barrington Public Schools Sowams School - Barrington, Rhode Island

Title:

Administrative Assistant to the Principal

Reports To:

Building Principal Job Goal:
To contribute to the operation of a school office so that it is an efficient and welcoming school environment.

Qualifications:

High School diploma. Skilled in the use of technology and various office equipment. Proficient with MS Word/Excel, Google Suite, and other software applications that support school operations. Ability to quickly learn Budgeting and School Reporting Software, such as Tyler and Aspen. Strong reading, writing, and communication skills. Clerical/Secretarial experience. Performance Responsibilities:
Reception Duties:
Warmly greets visitors, students, and parents. Answering phone calls and emails, directing inquiries to the appropriate staff members. Managing the front desk area. Oversees the principal's calendar Student Records Management:
Maintaining student records, including enrollment forms, attendance records, and academic transcripts and protecting confidentiality of these records Updating student information in the school database. Handling student registrations, transfers, and withdrawals. Staff Coordination:
Scheduling appointments and meetings for school administrators Assisting with staff communication, such as distributing memos and notices. Financial Management:
Responsible for the creation of purchase requisitions, checking in of materials received, and updating the budgeting program Attendance and Absence Management:
Recording student attendance and absences and following up on unexplained absences. Facility and Equipment Coordination:
Coordinating maintenance requests for school facilities and equipment. Ordering and maintaining office and school supplies. Communications:
Assist the principal in distributing newsletters, announcements, and other communications to parents, students, and staff. Health and Safety Compliance:
Ensuring compliance with health and safety regulations. Data Entry and Reporting:
Entering data into the school's information management system. Generating reports on attendance, enrollment, and other relevant metrics Other Administrative Tasks:
Assisting with organizing school events Providing general administrative support to school administrators Prepares various materials, such as letters, reports, memos, purchase orders, etc., from rough drafts, general instructions, or through established procedures. Maintains files of correspondence, forms, reports, and other materials; files material to predetermined classifications. Length of Work Year:
Ten months dependent upon assignment. WORKING CONDITIONS AND

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to carry and/or lift art materials. The employee is regularly required to lift and move equipment into position;

and kneel, stoop, crouch, and bend. The employee is required to use a computer, screen, keyboard, and video as an essential function of their job. WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. TERMS OF EMPLOYMENT:
Length of the contract to be determined by the Superintendent. EVALUATION:
Performance will be evaluated in accordance with the provisions of the School Committee policy on the evaluation of non-teaching staff. Position Type:
Full-time Job Categories:
Support Staff >
Secretary

• At least 3 year(s) of relevant experience preferred.
• High School/Trade School degree preferred.
• Citizenship, residency or work visa required

Welcome to the Barrington School District! Barrington Schools actively seeks applications from only the most capable, professional candidates.

• Only complete School Spring application packets, including letter of intent (Cover Letter) will be considered. Please do not send paper applications

• James Callahan, Principal
• 364 Sowams Road
• Barrington, Rhode Island 02806
• Phone:
• Email: (Use the "Apply for this Job" box below).