Accounting Technician Ii Substitute Pool

Barstow Community College is an open-access, comprehensive two-year institution serving a diverse student population in the Mojave region of San Bernardino County, California. The College’s campus is located in the City of Barstow, California, situated in California’s high desert, between Los Angeles, California and Las Vegas, Nevada. Established in 1959, the Barstow Community College District (BCCD) encompasses a vast service area, stretching from the Nevada border on the East to Kern County on the West, and from Inyo County in the North to the San Bernardino Mountain range in the South.

BCCD serves the communities of Barstow, Lenwood, Newberry Springs, Daggett, Yermo, Hinkley, Ludlow and Baker. The institution also maintains a satellite learning center at the U.S. Army National Training Center in Ft. Irwin, California, which serves military personnel and their families.

Barstow Community College is committed to providing an equitable, accessible, and affordable education to its diverse student body, including local, military, distance education, and historically marginalized student populations. Through a variety of high-quality and comprehensive degree, certificate, and job skills training programs, we provide holistic student support with clear and diverse educational pathways that provide students with life‑long learning and networking opportunities, critical thinking skills, and success in a globalized world.

Barstow Community College serves as a hub of innovation and educational excellence, fostering a culture of growth, partnership, and inclusion as the premier college of the California High Desert.

This is a continuous recruitment for an applicant pool to fill part-time, substitute, temporary, or hourly assignments on an as needed basis. Substitute compensation will be calculated using step 1 of the level the classification is placed on the Classified Salary Schedule.

Under the direction of the assigned supervisor, performs varied and complex record keeping duties associated with the processing and completing of accounting transactions for the district and college foundation. Responsible for complete accounting system such as accounts receivable processing and management, accounts payable, cash management, cost analysis, inventory control, and the preparation and interpretation of financial statements.

• Maintains bookkeeping and accounting control records; makes journal entries; posts to general and subsidiary ledgers; prepares trial balances; and balance and close accounts.
• Prepares reconciliation for several unrestricted accounts, restricted accounts, grant funded accounts, and other categorical fund accounts. Prepares monthly financial statements and reports for all assigned accounts.
• Reconcile cash, checks, and credit card receipts and balances. Apply payments to appropriate accounts with supporting documentation. Prepare bank deposits for all funds received by the district.
• Prepare and monitor cash boxes, maintain change funds, and order change as needed.
• Prepare checks from revolving cash account for athletics and other payments as needed. Verify information for accuracy, and that all required documentation and proper authorization is provided.
• Processes, disburses, and reconciles federal and state financial aid programs including processing checks for disbursement, withholding funds for payment of fees, creating files for importing and exporting of data, reconciling disbursements to ensure records are in balance, and tracking over payments. Review student accounts and process refunds as needed.
• Monitor cash flow for all assigned accounts; upload and monitor files to verify and resolve positive pay exception notification daily.
• Maintain accounts receivable and accounts payable for all assigned accounts.
• Prepare and submit the annual Fiscal Operations Report and Application to Participate (FIASP) report to the Department of Education.
• As required, enter bookstore daily sales and information into automated accounting system to include retail and cost of sales; track bookstore inventory and reconcile inventory records with the physical count as necessary.
• Serve as…