Accounting Technician Ii Substitute Pool

This is a continuous recruitment for an applicant pool to fill part‑time, substitute, temporary, or hourly assignments on an as needed basis. Substitute compensation will be calculated using step 1 of the level the classification is placed on the Classified Salary Schedule.

Under the direction of the assigned supervisor, performs varied and complex record keeping duties associated with the processing and completing of accounting transactions for the district and college foundation. Responsible for a complete accounting system such as accounts receivable processing and management, accounts payable, cash management, cost analysis, inventory control, and the preparation and interpretation of financial statements.

• Maintains bookkeeping and accounting control records; makes journal entries; posts to general and subsidiary ledgers; prepares trial balances; and balances and closes accounts.
• Prepares reconciliation for several unrestricted accounts, restricted accounts, grant‑funded accounts, and other categorical fund accounts. Prepares monthly financial statements and reports for all assigned accounts.
• Reconciles cash, checks, and credit card receipts and balances. Applies payments to appropriate accounts with supporting documentation. Prepares bank deposits for all funds received by the district.
• Prepares and monitors cash boxes, maintains change funds, and orders change as needed.
• Prepares checks from revolving cash account for athletics and other payments as needed. Verifies information for accuracy, and that all required documentation and proper authorization is provided.
• Processes, disburses, and reconciles federal and state financial aid programs including processing checks for disbursement, withholding funds for payment of fees, creating files for importing and exporting of data, reconciling disbursements to ensure records are in balance, and tracking over payments. Reviews student accounts and processes refunds as needed.
• Monitors cash flow for all assigned accounts; uploads and monitors files to verify and resolve positive pay exception notifications daily.
• Maintains accounts receivable and accounts payable for all assigned accounts.
• Prepares and submits the annual Fiscal Operations Report and Application to Participate (FIASP) report to the Department of Education.
• Enters bookstore daily sales and information into the automated accounting system to include retail and cost of sales; tracks bookstore inventory and reconciles inventory records with the physical count as necessary.
• Serves as the software account administrator for the financial accounting system as assigned.
• Assists payroll technician with employee voluntary deduction process as needed.
• Processes checks returned as non‑sufficient funds and stops payments for assigned accounts.
• Attends college foundation meetings to present reports and information as needed.
• Performs customer service as required for the business office.
• Performs other related duties as assigned.

Knowledge of methods, procedures, and terminology used in accounting work; federal and state laws; codes and regulations; district policies and procedures; techniques of utilizing related accounting software; preparation, review and control of assigned accounts; technical aspects of assigned accounting responsibilities; modern office practices and procedures; modern office equipment including computers; filing systems; mathematical calculations; verifying, balancing, and reconciling accounting records; and methods and techniques of effective customer service.

Ability to maintain and balance a variety of complex financial records for assigned accounts; research, compile, analyze, interpret and prepare a variety of fiscal, statistical and administrative reports; compile data and maintain complex records and prepare reports, assuring compliance with district policies and procedures and governmental regulations; process and record accounting transactions properly; work independently with little direction; understand the organization and operation of the district and outside agencies as necessary to assume assigned responsibilities;

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