Payroll Associate

Title:

Payroll Associate I

Reports to:

Payroll Manager

Location:

Muskogee, OK / Bartlesville, OK / Sand Springs, OK / Mexico, MO

At Paul Hood, we are transforming the mid‑market CPA industry with an entirely new model. Our year‑round membership model provides clients with expert tax and financial guidance, helping them feel more secure and realize their long‑term financial goals. Founded 30 years ago by Paul Hood, our company has grown rapidly and now serves over 15,000 customers nationwide. To support our continued growth, we have completely modernized our business with technology and processes more akin to a SaaS company than a CPA firm.

In response to this growth, we are seeking a Payroll Associate I to support the payroll team by accurately processing payroll transactions, maintaining compliance with federal, state, and local laws, and assisting with essential data entry and payroll accounting tasks. The ideal candidate will have a proven track record in data accuracy, timely task completion, basic accounting principles, confidentiality, and teamwork.

To do this well, you’ll need to be detail‑oriented and highly organized, with a strong commitment to accuracy and compliance. You’ll also need to be proactive in learning payroll processes and comfortable collaborating across teams to ensure smooth payroll operations. The ability to maintain confidentiality and work under deadlines will be essential to your success.

• Assist in processing payroll transactions, including salaries, benefits, garnishments, taxes, and other deductions. Collect and enter payroll data accurately and efficiently, ensuring timely updates for clients. Maintain client employee records, ensuring all information is accurate and up to date.
• Learn and adhere to federal, state, and local payroll, wage, and hour laws to ensure compliance with payroll best practices and company procedures.
• Perform basic data entry, including numerical and financial data and journal entries. Perform reconciliations to ensure financial records are accurate and complete.
• Work collaboratively within the payroll team, supporting senior staff as needed. Contribute to a positive team environment and seek opportunities to learn and grow in the role.
• Achieve a billable percentage of 90% and a realization rate of 90% each quarter.
• Perform other related duties as assigned to support team and organizational goals.

• You’re detail‑oriented and organized, ensuring payroll data is accurate and compliant.
• You’re eager to learn and understand payroll practices, procedures, and compliance requirements.
• You’re a team player who can work independently but also take direction from senior staff effectively.
• You’re tech‑savvy and proficient in Microsoft Office Suite, with the ability to learn new software quickly.
• You can handle a high‑paced work environment while maintaining a positive and professional demeanor.
• You maintain the highest level of confidentiality and integrity in all interactions.
• You’re reliable and punctual, committed to being present for work and work‑related events.

• High school diploma required.
• Some college coursework in accounting, finance, or a related field preferred.
• One year of data entry experience required.
• Internship or volunteer experience in an accounting role is a plus.
• One year of payroll processing preferred.
• Must become Quick Books Online Payroll Pro Advisor Certified in the first 60 days of employment.

You will join a forward‑thinking team that is reshaping the future of the tax and accounting industry. With a strong commitment to diversity and inclusion, our gender‑balanced leadership group reflects our belief in the power of varied perspectives to drive innovation. You’ll align with an organization that helps its clients optimize their financial health—enabling them to keep more, save more, and protect more of their money so they can use it for the things they care about most.

In addition to the inherent satisfaction of aligning with a business that is changing the lives of thousands of people, you will receive stock options to align your…