Office and Operations Coordinator Job Bartlesville area,Oklahoma USA,Administrative/Clerical

Job Description

Office and Operations Coordinator

As the Office and Operations Coordinator you will provide high level administrative support to the executive management and logistics teams. You will report directly to the CEO, President, President of Sales and Marketing and Chief Operating Officer. Duties will include general office duties such as answering the main line, scheduling meetings, etc. Additionally, you will assist as needed on a variety of daily tasks in sales, marketing and accounting as well as pricing, sourcing, bids and creative projects.

Work hours M-F 8:00am-5:00pm in office
Will perform front desk duties
Job is mostly seated at a desk but will require some small projects on your feet and light lifting of boxes and maneuvering a two wheeler with 3-4 boxes weighing approximately 30 pounds each

Daily Tasks and Duties

At once projects assigned by Executive Management may arise in addition to the Tasks and Duties outlined below.

Reception duties

Answer the main line, assist customers and direct them to the right person

Greet walk in customers, vendors, potential new hires and manage the front reception area

Manage customer pickups and deliveries including being present to verify package pickup with delivery service

General office duties

Manage the showroom appearance and products under the supervision of the CEO and Marketing Director or other Executive Managers

Keep the refrigerator and snacks stocked

Make coffee and clean machine daily

Data entry and special projects

Salesforce data clean up

Assist the President with Royalty reports

Manage the K-12 school preferred vendor list and fill out paperwork as requested

Assist with promotional product pricing and asi presentations

Quick Books data reconciliation

Create and print UPC barcodes

Tag retail orders

Perform inventory audits

TGI Internal Event

Follow direction, deadlines, and priorities set by the Marketing team for all internal event-related tasks.

Provide logistical support for internal company events as assigned by the Marketing team, including grocery ordering, catering coordination, rental pickups, decorations, and liquor orders.

Assist with event setup, teardown, and day-of coordination to ensure timelines and details are executed as planned.

Customer support tasks

Schedule customer deliveries

Create customer online order links

Create customer invoices and packing slips

Assist with fulfillment of online company store orders

Company Description

TGI Greek / TGI Promo is a screen printing, embroidery and creative marketing firm with in-house art, marketing and printing departments using the most current software and equipment in a fully automated paperless environment. TGI values the ideas, skills and input of our team members. We are growing and always looking for creatives who want to grow with the company!

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