Fiscal Specialist- Accounts Payable ; Bartow

Fiscal Specialist - Accounts Payable 12-2026 (Bartow)

Join a team of dedicated professionals in the Polk County Clerk of Courts office. The Clerk’s office has been recognized as a Best Places to Work—an award given by Career Source Polk that is based on employee surveys and an evaluation by judges. The Clerk of Courts provides a very rich benefit plan which includes membership in the Florida Retirement System, health insurance, an employee wellness center, and an employee gym.

There’s also a paid time off plan in which one can accrue twenty‑two days of leave time in the first year of employment.

Job Number: 12-2026
Hiring Rate: $16.00
Shift: 8:00 a.m. – 5:00 p.m.
FLSA Status: Nonexempt
Department: County Admin Building
- Accounts Payable

Essential Attributes:

• The Mission of the Clerk of Courts has a high degree of public accountability; regular attendance and punctuality is an essential function of this position.
• Support and comply with the Mission Statement and Code of Conduct of the Clerk of Courts.
• Maintain a high standard relating to professional conduct and behavior.
• Work cooperatively with other employees of the work unit and embrace a teamwork approach to completing tasks.

Essential Tasks:

• Process and pre‑audit most invoices for goods and services provided to the BoCC and some elected officials.
• Analyze bids and other agreements for invoicing and payment terms and audit payment requests in accordance with these terms.
• Process and pre‑audit payroll and revenue‑related vouchers in a timely manner to meet bi‑weekly deadlines.
• Research inquiries from BoCC departments, vendors, and other agencies regarding the status of payments.
• Maintain accurate files and provide accurate information as requested.
• Audit County purchasing card (Pcard) transactions according to Procurement’s Pcard processes and procedures.
• Send monthly Pcard reports to BoCC divisions identifying any missing or insufficient receipts and other supporting documents.
• Follow up with BoCC divisions on missing or insufficient receipts and other supporting documents if not sent by BoCC divisions after monthly reports are sent.
• Audit in‑county and out‑of‑county travel reimbursements for the Clerk of Court and BoCC.
• Keep detailed logs on travel‑related Pcard expenditures and verify that all travel expenditures are in accordance with the county travel policy and F.S. 112.061.
• All other duties as assigned.
• Multi‑task as needed.

Minimum Skills /

Qualifications:

• Ability to acquire or have knowledge of current procedures to accomplish tasks within areas of responsibility of Accounts Payable overall operation and workflow.
• Ability to organize, prioritize and manage work to meet necessary time requirements, performance measures, and workload.
• Ability to remain flexible as conditions change and continue effective performance in the face of additional challenges.
• Ability to work with staff in a supportive, productive, and positive manner.
• Ability to cover the work of other employees to ensure all deadlines are met.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Ability to apply common‑sense understanding to carry out instructions furnished in written, oral or diagram form.
• Ability to write detailed correspondence.
• Ability to apply job‑related Florida statutes and Clerk’s policies and procedures.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to speak effectively to customers or employees of the organization and read and write English. Bilingual applicants are encouraged to apply.
• Ability to maintain attention to detail.
• Ability to compute rate, ratio, and percentages and perform billing calculations involving percentages and formulas.
• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.
• Proficient in general office practices, general office machines, filing, and PCs.
• Graduate of an accredited high school or possess an acceptable equivalency diploma.
• Six months’ related job experience and/or training, preferred.
• Must have and maintain a valid Florida driver’s license.
• Occasional…