State Attorney's Office, 10Th Circuit- Legal Assistant

STATE ATTORNEY'S OFFICE, 10TH CIRCUIT- LEGAL ASSISTANT I -

Job Announcement

Job Title:

Legal Assistant I

Department:
Trial Division

Class Code: 6151

Pay Grade: 44

Salary: $33,136.00

EEO Code: 06

Posting Date: 6/17/2026

Work Schedule:

M-F 8AM-5PM

Job Location:

Bartow

FLSA Status:
Included

Retirement:
Regular

POLK, HIGHLANDS, AND HARDEE COUNTIES

This is complex and confidential legal administrator work. An employee in this position is responsible for performing a variety of administrative duties in assisting an Assistant State Attorney with case preparation. Duties involve the performance of administrative and clerical tasks related to criminal court proceedings; setting up and maintaining the attorneys’ calendars; screening calls and mail; scanning; providing information to the general public;

data input; and preparing appropriate legal documents and correspondence.

• Ability to focus and pay attention to detail
• Ability to follow rules, regulations, policies and procedures
• Ability to operate a computer and other office machinery
• Ability to operate the telephone system and respond to calls promptly and professionally
• Ability to read and comprehend
• Comply with all Public Records statutes and policies
• Dependable and routine in-office attendance during regularly scheduled business hours
• Effective and efficient communication skills and ability to interact professionally with other employees, members of the public and stakeholders
• Perform quality work within deadlines
• Review and promptly respond to all electronic messaging
• Travel as required
• Work effectively as a team contributor as well as independently

• Accompany ASA to court and assist as required
• Assist in the processing and maintenance of all electronic media including e-filings and evidence and media
• Assist with data collection and reports
• Assist victims and witnesses, as needed
• Bilingual employees will assist in translations as needed
• Coordinate meetings, depositions and court appearances including space, time, place and notify all participants
• Establish and maintain effective communication with attorneys, court personnel, victims, witnesses, law enforcement personnel, and other parties relevant to assigned cases in both verbal and written form
• Generate subpoenas and update case management system from returns
• Maintain and file all records and reports on case activity and prepare any necessary statistical reports
• Maintain calendars, arrange travel itinerary and hotel accommodations and reimbursement forms
• Perform any and all duties as required
• Provide other services such as transportation, a separate Pre-Trial waiting area and appropriate translator services as needed or requested
• Receive and process Law Enforcement electronic media
• Receive, scan and distribute incoming mail
• Research and prepare reports as necessary
• Responsible for all administrative activities as required
• Update case management system and notes

The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Knowledge of office procedures and practices; the principles of correct grammar usage; basic arithmetic; plan, organize and coordinate work activities; determine work priorities, assign work and ensure completion of assignments; review work for accuracy and quality of content; train others; communicate effectively verbally and in writing; establish and maintain effective working relationships with others; interpret rules, regulations, policies and procedures; perform basic arithmetical calculations;

deal effectively with a variety of people; prepare reports and maintain records.

A high school diploma or equivalency and two (2) years of secretarial experience or an equivalent combination of both can be substituted for required experience.

• Regularly required to sit, talk, hear, and use hands and fingers to maintain files, supplies, and documents; finish tasks that require frequent standing, walking, stooping, kneeling, crouching; occasional lifting and moving up to 25 pounds.
• Ability to work approved overtime as required.
• Specific vision abilities: close vision, distance vision, depth perception, and ability to adjust to focus.
• Noise level in the work environment is usually moderate.
• Applicant must have the physical, developmental and mental ability to perform job tasks, work efforts, responsibilities and duties of the job illustrated above. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Benefits include, but are not limited to, health, dental, vision, life, paid annual and sick leave, paid state holidays, and a State retirement package. State employees are required to participate in the State of Florida Direct Deposit Program and…