Division Lead Fiscal Coordinator
Job in
Bartow, Polk County, Florida, 33831, USA
Listed on 2026-06-21
Listing for:
Polk County, FL
Full Time
position Listed on 2026-06-21
Job specializations:
-
Finance & Banking
Financial Reporting, Financial Manager, Financial Analyst, Accounting & Finance
Job Description & How to Apply Below
PG 15 - NON-EXEMPT $24.66HR - $35.77HR.
Employee Benefits
* Direct Deposit, Bi-Weekly Pay Checks
* Medical, Dental, Vision
* Life Insurance
* FRS Retirement
* 10 Paid Holidays
* Paid Time Off
* Tuition Reimbursement
* Education Incentives
* Deferred Compensation Plan
* Wellness Incentives
* Employee Assistance Program (EAP)
* Free Employee Gym
* Free Employee Health Clinic
Must possess the physical, developmental and mental ability to perform job tasks, responsibilities and duties of the job illustrated below:
MAJOR FUNCTION
Responsible for coordinating the fiscal management, accounting activities and functions, auditing, governmental tracking, accountability and administrative supervisory work for the Polk County Code Enforcement Division.
ILLUSTRATIVE DUTIES
* Receives, reviews, prepares, and processes fiscal invoices, statements, requisitions, purchase orders, prepayment vouchers, deposits, and journal entries.
* Monitors, prepares, and maintains budgetary controls for allocated funds; prepares and recommends budget transfers and budget amendments for the Division.
* Audits program finances to ensure funds are properly expended and accurately recorded; assists with special audits, investigations, and fiscal analyses for various projects and programs.
* Prepares, oversees, and reviews division account receipts and expenditures; prepares monthly, periodic, and year-end financial reports, budget status reports, and audit documentation.
* Advises the division director, division manager, and other leadership staff on fiscal matters; prepares monthly budget status reports for division managers.
* Serves as a lead fiscal position; trains and cross-trains fiscal personnel and provides supervision of subordinates in the absence of the division manager, as assigned.
* Provides fiscal and administrative support to the division management as necessary.
* Prepares progress charts, schedules, and expenditure tracking for division projects; monitors project expenditures to ensure compliance with approved budgets.
* Assists with preparation and auditing of the annual tax assessment roll.
* Handles fiscal records management, including formatting, compiling, and assisting with budget preparation, CIP preparation, month-end billing, collections, payment posting, deposits, reconciliations, new account setup, and journal entries.
* Develops, recommends, and prepares forms, policies, procedures, and internal control systems for fiscal and purchasing operations in accordance with county fiscal guidelines.
Writes, interprets, and distributes fiscal-related administrative memorandums, procedures, and correspondence.
* Ensures accounting processing methods and techniques meet auditing standards.
* Works with records management to ensure fiscal records are archived in accordance with county policy and legal and contractual requirements.
* Downloads and routes invoices to OnBase for accounts payable processing.
* Research, investigate, detect, verify, and resolve fiscal discrepancies; evaluates and recommends improvements to reporting and recordkeeping systems.
* Runs monthly Polk Revenue Detail, Polk Expense Detail, and Employee Contributions (ECR) reports for division leadership.
* Tracks and reports emergency-related expenditures.
* Balances and reconciles P-Card statements, Lowe's accounts, and Amazon accounts.
* Prepares and sends annual invoices for salvage yard fees.
* Works closely with Procurement staff on purchasing, contracts, and vendor setup; establishes and maintains Boring and Konica contracts.
* Compiles information and responds to assigned public records requests within required time frames.
* Processes Tax Collector reports and satisfactions, prepares deposits, processes payroll, and performs other fiscal functions as backup.
* Orders IT equipment, printer items, and office supplies; serves as backup for Office Depot and Amazon purchasing.
* Processes payments for temporary staffing vendors.
* Assists with the Special Magistrate hearing process, including preparation of financial information packets for nuisance appeal cases.
KNOWLEDGE, ABILITIES AND SKILLS
* Knowledge of accounting,…
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