Administrative Assistant - Engineering and Capitol Project Management

Salary: $23.28 - $27.67 Hourly
Location : 1311 Chestnut Street, Bastrop, TX
Job Type: Full-Time
Job Number:
Department: Engineering & Capital Project Management
Opening Date: 05/13/2026

Join the City of Bastrop's Engineering and Capital Project Management Department and play a key role in supporting projects that help shape and strengthen our community. We are looking for a motivated, detail-oriented professional who thrives in a collaborative environment and enjoys providing high-level contract and administrative support.
Reporting to the Project Manager, this position offers the opportunity to work closely with departments across the organization, contribute to important City initiatives, and make a meaningful impact through exceptional organization, communication, and relationship-building skills. The ideal candidate is proactive, professional, and trusted to handle sensitive information with confidentiality, discretion, and accuracy while exercising sound independent judgment in a fast-paced municipal environment.

ESSENTIAL JOB FUNCTIONS

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. Essential duties and responsibilities may include, but are not limited to, the following:

Primary Essential Duties and Responsibilities:

• Provides administrative and contract support for Department operations, programs, and projects including scheduling, preparing agendas, compiling materials, and recording or distributing information as needed.
• Prepares a variety of written materials including staff reports, quarterly data reports, meeting agendas and minutes, and standard operating procedures.
• Assists the public, representatives from various professional organizations, consultants, contractors, and other interested parties regarding Department related matters, providing a positive impression with all parties.
• Maintains and manages file systems for the Department, including digital files, paper files, and scans permanent files into Laserfiche.
• Processes project closeout and maintains records related to fiscal guarantees and maintenance periods for development and City projects.
• Drafts, reviews, and revises contracts, agreements, and amendments.
• Ensures contracts comply with established policies, legal regulations, and industry standards.
• Maintains organized and accurate contract records and ensures documentation is properly filed.
• Coordinates with legal, finance, procurement, and project teams during contract development.
• Monitors contract performance and ensure all parties meet contractual obligations.
• Monitors contract deadlines, deliverables, renewals, and expiration dates and assists in ensuring timely completion of contract renewals, approvals, and project deliverables.
• Manages grant application timelines and ensure compliance with submission requirements.
• Responds to inquiries from City staff, consultants, contractors, and the public regarding departmental processes and project-related information.
• Maintains confidentiality of sensitive information and exercises independent judgement in handling sensitive matters.
• Supports interdepartmental coordination and communication to facilitate efficient project and departmental operations.
• Performs various errands such as delivery and pick-up of documents and obtaining signatures.
• Operates a variety of office equipment including a large format scanner/printer.
• Participates with Emergency Management when the need arises with the duties assigned.
• Performs any and all related duties and special projects as assigned by the Project Manager.

SUPPLEMENTAL INFORMATION

Work Schedule:

• Position is designated as an on-site role and requires regular in-office attendance during standard business hours, Monday - Friday, 8:00 a.m. to 5:00 p.m.
• Regular and consistent attendance for the assigned work hours is essential. Time scheduled off should be managed so as to not interfere with the…