Manager, High School Student Records

Manager, High School Student Records  School Year) (10023)

Job posted by Bastrop Independent School District, at Bastrop High School - Bastrop, Texas. Open in Google Maps.

• Job : 5725541
• Final date to receive applications: Posted until filled
• Posted: May 19, 2026 5:00 AM (UTC)
• Starting Date: Immediately
• Position Type: Full-Time
• Salary: $20.27 to $31.30 Per Hour
• Pay Grade: P7
• FLSA: Non-Exempt
• Evaluation Type: Paraprofessional
• Department: Assigned Campus
• Supervisor: Principal

Manager, Student Records

BASIC FUNCTION & RESPONSIBILITY:

• Create, maintain and process student enrollment, transfer, and withdrawal records; assist with development of campus master schedule; collect and process student grades and corrections.

QUALIFICATIONS:

Education/Certification:

• High school diploma or equivalent

Special Knowledge/Skills/Abilities:

• Knowledge of Texas Education Agency rules, regulations, and procedures
• Knowledge of University Interscholastic League (UIL) rules, regulations, and procedures
• Knowledge of master scheduling techniques
• Knowledge of Public Education Information Management Systems (PEIMS) rules, regulations, and procedures
• Skill in operating standard computer and software applications, including electronic mail, word processing, spreadsheets, databases, and presentations
• Skill in communicating effectively, both verbally and in writing
• Skill in preparing and maintaining accurate records and reports
• Ability to work collaboratively with staff, parents, and District employees
• Ability to prioritize and organize work responsibilities
• Ability to maintain accurate and auditable records

Experience:

• Three (3) years of related experience

CHARACTERISTIC

DUTIES & RESPONSIBILITIES:

The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, responsibilities, knowledge, skills, and abilities noted herein; however, this is not a comprehensive listing of all functions and tasks performed by positions found in this job description.

Support of Administrative, Fiscal and/or Facilities Functions:

• Serves as PEIMS coordinator. Maintain physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books.
• Positive working relationship with all guidance counselors, providing them necessary information for student scheduling, personal counseling, and testing.
• Interact with high school administrative personnel in a positive manner, as you supply information in regards to their various duties.
• A positive working relationship with all teachers as you instruct them in the grading processes, as well as supply information to them about new or withdrawing students.
• This position requires a positive working relationship with the computer coordinator for the high school and the district office, as these individuals do all data entry which is used to produce the documents necessary to perform registrar functions.
• Provide registration information to all departments, including new students entrance grades to teachers.
• Withdraw students from computer and maintain up-to-date enrollments.
• Request records for new students and interpret grades/credits on transcript and/or grade form, issuing the proper documentation for computer entry.
• Coordinate all records received, records sent, transcripts, and report cards with the individual guidance counselors.
• Send records of all students leaving the high school. Send all final transcripts of graduating seniors to colleges. Send certified transcripts to various schools, agencies, and employees upon request.
• All transcripts have the Manager of Student Records personal signature stamp and the school seal.
• Coordinate the grading process every six weeks with proper instructions issued to teachers and computer services. This includes the distribution of report cards as well as preparing all grade corrections from teachers for their computer entry and helping with grade changes before report cards are printed.
• Post all summer school correspondence, and other grade/credits earned by active and post-graduate students by hand and prepare the appropriate documentation for computer entry.
• Main…