Clerk, Attendance

Position: Clerk, Attendance (2026-2027 School Year) (10065)
JOB DESCRIPTION

Job Title

Clerk, Attendance

Evaluation Type

Paraprofessional

Department

Assigned Campus

Pay Grade

Elementary School - P4

Middle School / DAEP - P5

High School - P6

FLSA

Non-Exempt

Date Revised

November 2023

Supervisor

Principal

BASIC FUNCTION & RESPONSIBILITY:
Create, maintain, and monitor student attendance, enrollment, transfer, withdrawal, and other records; collect and process student grades and corrections.

QUALIFICATIONS:

Education/Certification:

* High school diploma or equivalent

Special Knowledge/Skills/Abilities:

* Knowledge of applicable district policy and procedures

* Knowledge of Texas Education Agency rules, regulations, and procedures

* Knowledge of Public Education Information Management Systems (PEIMS) rules, regulations, and procedures

* Skill in preparing and maintaining accurate records and reports

* Skill in communicating effectively, both verbally and in writing

* Skill in operating standard computer and software applications, including but not limited to electronic mail, word processing, spreadsheets, databases, and presentations

* Ability to work collaboratively with staff, parents, and District employees

* Ability to prioritize and organize work responsibilities

* Ability to meet established deadlines

Experience:

* Three (3) years of related experience

CHARACTERISTIC

DUTIES & RESPONSIBILITIES:

The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, responsibilities, knowledge, skills, and abilities noted herein; however, this is not a comprehensive listing of all functions and tasks performed by positions found in this job description.

Student Support:

* Assist in resolving parent/student issues and concerns in a timely manner.

* Assist in managing student behavior in accordance with the Student Code of Conduct and student handbook.

Support of Administrative, Fiscal, and/or Facilities Functions:

* Create and maintain student attendance records, which include the updating and maintenance of both hard copy and online student records.

* Disseminate records to campuses, other school districts, central administration, and court-ordered requests accurately and within the time frame allotted.

* Maintain attendance accounting records in accordance with Texas Education Agency (TEA) standards.

* Train staff on TEA attendance accounting tracking and procedures.

* Verify with parents and teachers the validity of daily attendance as reported.

* Summarize results of attendance calls in order to convey communicable diseases to the nurse.

* Generate and distribute excessive absence and tardy letters or other attendance-related letters.

* Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of-semester reports, or accounting reports.

* Perform campus receptionist duties.

* Manage campus visitor and volunteer system.

* Process and maintain accurate Public Education Information Management System (PEIMS) data for state agencies.

* Summarize results of attendance calls in order to convey communicable diseases to the nurse.

* Maintain confidentiality of all student records.

* Provide assistance to campuses/departments as requested.

* Report all attendance problems to the designated administrator.

* Assist in campus office as needed.

* Maintain confidentiality.

Organization Improvement:

* Work collaboratively to improve programs.

Professional Growth and Development:

* Participate in professional development that increases effectiveness and improves District performance.

School/Community Relations:

* Interact positively with employees and the community to provide needed information and to promote the District in a favorable manner.

Organization Morale:

* Participate in team-building activities and the decision-making process as appropriate.

* Communicate and collaborate with campus/department staff to enhance service delivery and customer satisfaction.

Other Responsibilities:

* Comply with policies established by federal law, including but not limited to State Board of Education and local Board policy.

* Perform other job-related duties as assigned.

SUPERVISION EXERCISED:
None

MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS:

* Tools/Equipment Used:
Standard office equipment, including personal computer and peripherals

* Posture:
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

* Motion:
Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

* Lifting:
Occasional light lifting and carrying (less than 15 pounds)

* Environment:
May work prolonged or irregular hours

* Mental Demands:
Work with frequent interruptions; maintain emotional control under stress