District Registrar

Position: District Registrar (10005)
JOB DESCRIPTION

Job Title

District Registrar

Evaluation Type

Paraprofessional

Department

PEIMS

Pay Grade

P6 (212)

FLSA

Non-Exempt

Date Revised

May 2026

Supervisor

PEIMS Manager

BASIC FUNCTION & RESPONSIBILITY:
Assist the PEIMS Department and campuses with new student enrollment, returning student registration, and reporting of PEIMS data in state/federal submissions and TSDS core collections.

QUALIFICATIONS:

Education/Certification:

* High school diploma or GED

* TASBO certification preferred

Special Knowledge/Skills/Abilities:

* Bilingual preferred

* Strong knowledge of the Skyward Student SMS 2.0.

* Strong knowledge of Unique  the standards needed for identifying/claiming students in TSDS.

* Strong knowledge of Texas Education Data Standards and PEIMS business rules related to student identification and demographics, enrollment, and student academic, and alternative and supplemental services domains.

* Strong knowledge of the Texas Records Exchange system (TREx) and academic achievement record minimum standards.

* Knowledge of the Texas Education Agency Student Attendance Accounting Handbook.

* Ability to analyze large-scale data to identify underlying trends and root causes; translate findings into clear procedural documentation and train campus PEIMS staff.

* Ability to communicate clearly with attendance clerks, registrars, assistant principals, principals, counselors, PEIMS staff, and special program staff.

* Skill in communicating effectively, both verbally and in writing.

* Ability to maintain confidentiality and handle student information with accuracy and professionalism.

* Skill in preparing and maintaining accurate records and reports with established deadlines.

* Ability to work collaboratively with staff, parents, and district employees.

* Ability to prioritize and organize work responsibilities.

Experience:

* Minimum of three (3) years of campus/district registrar experience required

* Position requires demonstrated experience using a student information system and district reporting tools

* Demonstrated experience with enrollment, withdrawals, record transfers, transcripts, leavers, graduates, and student cumulative records

CHARACTERISTIC

DUTIES & RESPONSIBILITIES:

The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, responsibilities, knowledge, skills, and abilities noted herein; however, this is not a comprehensive listing of all functions and tasks performed by positions found in this job description.

Main Responsibilities & Duties:

* Assist families with new student enrollment and returning student registration.

* Respond to parent, campus, and district questions related to student records, transcript requests, and registrar procedures.

* Move student transfers and special program placements in Skyward Student.

* Perform data entry for student transfers for PEIMS reporting purposes.

* Assist with submitting the weekly enrollment tracking files as required by the Texas Education Data Standards.

* Review student demographic, enrollment, withdrawal, leaver, graduate, academic, and special program data for accuracy before local deadlines and state submission windows.

* Oversee the district's new student online enrollment queue in Skyward Student.

* Serve as a notary for the district.

* Provide in-person support to campuses with registrar vacancies as needed.

* Monitor TREx for the district, ensuring campuses meet all state requirements for record requests.

* Assist with campus meetings, training sessions, workshops, and communication as needed.

* Collaborate with PEIMS, campus, and Service Center staff to resolve cross-functional student record issues.

* Develop and maintain a strong sense of customer service.

* Visit campuses as required to promote positive relationships between the campus staff and the PEIMS department.

* Communicate with various stakeholders including campus personnel, district and state administrators, other PEIMS personnel, etc.

* Create and customize reports for various departments as requested.

* Conduct random reviews of data at different campuses to ensure that the appropriate enrollment and leaver documentation is maintained.

* Maintain current knowledge of TEA guidance, Student Attendance Accounting Handbook updates, TWEDS changes, and district policy changes.

* Attend all regional PEIMS workshops and assist with disseminating information to various stakeholders.

* Shall comply with District policies, as well as state and federal laws and regulation.

* Shall comply with the standards of conduct set out in Board Policy (Legal) and (Local) and with any other policies, regulations, and guidelines that impose duties, requirements, or standards.

* Develop and maintain a strong sense of customer service.

* Work effectively with a team.

* Complete other duties as assigned.

SUPERVISION EXERCISED:
None

MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS:

* Tools/Equipment Used:
Standard office equipment including personal computer and peripherals

* Posture:
Prolonged sitting;…