Business Office Manager

Primary Responsibilities

• Work with the Administrator and corporate personnel to ensure fiscal responsibility and financial health of the facility.
• Manage accounts receivable, deposits, resident trust funds, PCC, census tracking, 3618/3619 forms, petty cash, and office supply orders.
• Verify that new admissions meet appropriate financial criteria.
• Maintain all resident financial information and ensure all accounts are properly maintained according to policies and procedures.
• Prepare and facilitate monthly aging reviews, bi‑weekly problem account reviews, weekly Level of Care meetings, and weekly payer source meetings with Administrator and relevant teams.
• Process daily deposits, credit card and EFT transactions in accordance with policy.
• Perform monthly Medicare Triple Check and billing, manage collections for all payer types, and handle coinsurance billing for skilled payers.
• Handle hospice billing and collections according to contract provisions and process refunds per state guidelines.
• Complete bad debt analyses and ensure collection of private, semi‑private and applied income by the 5th of each month.
• Reconcile all accounts and keep them current, including full Medicaid applications and annual renewals.

• Bachelor’s degree in Accounting, Finance, or related field is preferred.
• No licensing required.
• Experience with proprietary accounting software and familiarity with Excel spreadsheets.

Physical demands include lifting, carrying, pushing/pulling, and occasional driving. The employee must be able to perform these actions as required by the job.

Regency Integrated Health Services is an Equal Opportunity Employer. Regency does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability status, national origin, veteran status or any other basis covered by appropriate law. All employment decisions are based on legitimate, non‑discriminatory criteria.