Executive Administrator, Commercial

Job Summary

The role is responsible for supporting the Commercial Team at the site office, with a primary focus on documentation control and administrative coordination to ensure compliance, accuracy, and efficiency in commercial operations.

• Prepare and circulate meeting minutes; arrange schedules and prepare venues for project-related meetings.
• Review and verify work done reports to ensure completeness and accuracy.
• Record and maintain HSE man-hours data.
• Facilitate internal departmental communication and handle daily administrative tasks, including internal and external correspondence and telephone communications.
• Coordinate personnel movement arrangements.
• Perform related duties as required by the Project Department.
• Carry out day-to-day general clerical duties, including typing, filing, data entry, document delivery, stationery requests, and preparation of simple reports.
• Prepare monthly reports and any ad hoc reports as required.
• Manage time effectively and prioritize tasks to meet deadlines.
• Comply with all Safety Rules and Regulations in accordance with the yard’s Occupational Health & Safety Policy and Environmental Policy.

• Minimum Bachelor in Business administration education or equivalent.
• Proficient in word processing and general computer applications.
• Minimum of two (2) year of experience as a Secretary / document control or in a similar administrative role.
• Professional, punctual, honest, and demonstrates high integrity.
• Good communication and interpersonal skills.
• Fluent in written and spoken English.
• Positive working attitude; able to work independently and hardworking.
• Responsible, self-motivated, shows initiative, and willing to take on and learn additional workload.
• Demonstrates strong professional conduct and good behavior.