Senior Document Controller

Senior Document Controller (Based in Batam)

A global engineering and infrastructure solutions provider specializing in the delivery of mission-critical facilities for data centre and technology clients worldwide. The organization is recognized for its commitment to quality, precision, and operational excellence across complex engineering and construction projects.

We are seeking a Senior Document Controller to manage and organize project documentation. The incumbent will ensure that all documents are accurate, up-to-date, and securely stored. This is a key role within the project team. The incumbent is required to possess a strong team ethic, flexible approach, to be able to work unsupervised and to deadlines, and have excellent communication skills.

• Maintain accurate records of all project documentation, including drawings, specifications, contracts, reports, transmittals, and correspondence.
• Ensure all project documents are properly version controlled, up-to-date, and accessible to relevant stakeholders.
• Create, maintain, and manage project-specific document trackers to record all incoming and outgoing documentation and transmittals.
• Coordinate the receipt, distribution, filing, and archiving of project documentation across internal teams, clients, subcontractors, and suppliers.
• Review incoming and outgoing documentation to ensure accuracy, completeness, and compliance with project requirements.
• Implement and maintain document control procedures to ensure data integrity and adherence to company and client standards.
• Work closely with Project Managers, Engineers, and project teams to support documentation management throughout the project lifecycle.
• Attend project review meetings and provide regular updates on documentation status and outstanding actions.
• Provide day-to-day administrative support to the project team and assist in the smooth operation of the project office.
• Maintain document confidentiality and ensure compliance with company policies, data protection regulations, and information security requirements.
• Represent the company professionally and build effective working relationships with internal and external stakeholders.

• Experience in Document Control, Project Administration, or a similar role within engineering and/or construction industry.
• Familiarity with document control processes, version control, and document management systems.
• Experience using Pro-Core, Aconex, SharePoint, or similar document management platforms is advantageous.
• Proficient in Microsoft Office applications.
• Strong organizational skills and attention to detail.
• Ability to adapt to changing priorities and project requirements.
• Strong communication and stakeholder coordination skills.
• High level of professionalism, integrity, and confidentiality.

Location:

Jakarta, .