Corporate , Specialist

Job Responsibilities

• Serve as the first point of contact for visitors, clients, and vendors, ensuring a professional and welcoming experience.
• Receive, sort, and distribute incoming mail, courier deliveries, and packages.
• Support the daily operations of the office to ensure the workplace runs smoothly and efficiently.
• Monitor the cleanliness and organization of common areas including reception, meeting rooms, pantry, and collaboration spaces.
• Ensure pantry and office supplies are adequately stocked and organized.
• Coordinate with building management and external vendors for office services, maintenance, and facilities support.
• Arrange vendor visits for maintenance, repairs, safety checks, or office services when required.
• Assist with workplace safety coordination and ensure compliance with building guidelines where applicable.
• Support internal initiatives that enhance workplace experience and employee engagement.
• Serve as the central point of contact for employee travel-related requests and coordinate company vehicle bookings and transportation requests for employees and visiting guests.
• Manage the scheduling and allocation of company cars, coordinate with drivers, transport vendors, or relevant service providers where applicable to ensure efficient utilization.
• Process invoices in accordance with internal finance procedures and work closely with the Finance team to track invoice submissions and payment status to ensure timely processing.
• Liaise with vendors and coordinate vendor registration processes and maintain relevant vendor documentation.
• Assist with ad hoc office coordination tasks to support the smooth running of workplace operations.

• Related office or business management certification.
• At least 2 years of experience in workplace coordination, office administration, or hospitality roles.
• Ability to coordinate multiple tasks in a fast-paced office environment.
• Strong communication and coordination skills.
• Professional demeanor with strong customer service orientation.
• Proficiency in Microsoft Office applications.
• Experience working with vendors or facilities coordination is an advantage.
• High level of reliability, attention to detail, and discretion.

Day One is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.