DUNE Collaboration Coordinator

Salary:
The expected hiring range for this position is $34.24–$41.76. Pay will be determined based on factors including scope and responsibilities, qualifications, business considerations, internal equity, and external market pay.

This position is not eligible for relocation assistance, referral bonus program, or sponsorship assistance.

The DUNE Collaboration Coordinator serves as the initial point-of-contact within the Deep Underground Neutrino Experiment (DUNE) Collaboration, supporting routine User and DUNE Spokesperson tasks. The Coordinator works in support of the Lead DUNE Collaboration Coordinator, managing administrative and operational functions that enable scientists from various global institutions to collaborate effectively.

• Serve as the first point of contact for routine requests from Fermilab Users in the DUNE Collaboration, resolving straightforward inquiries and escalating complex issues to the Lead.
• Maintain the collaboration database by tracking membership, institutional relationships, and publication authorship; responsible for routine updates and operational needs, escalating complex issues to the Lead.
• Organize and execute small DUNE Collaboration meetings, coordinating agendas and logistics for meetings at Fermilab and other national/international venues.
• Oversee and approve Fermilab site access and safety compliance for collaborators, ensuring training requirements are met; serve as contact for individual training modules, update training plans, and monitor compliance.
• Support development of collaboration resources and systems, authoring requirements for new tools and database enhancements to meet DUNE Collaboration’s evolving needs.
• Perform routine administrative and staff support duties, escalating complex issues to the Lead.
• Assist in coordination of financial operations for DUNE/Proto
  
  DUNE team accounts at CERN, such as routine approval of expenditures and requisition submission.
• Maintain DUNE’s communications strategy through website management and social media channels, enhancing visibility and public engagement with the experiment.
• Provide support to the Lead in governance processes and board/committee activities (e.g., Authorship & Publications Board, DUNE U.S., Speakers Committee), while maintaining confidentiality of sensitive matters. Direct Executive Board support remains under the purview of the Lead.
• Perform other duties as assigned by supervisor.
• Abide by all environmental, health and safety regulations and practices pertinent to this position.

• High school diploma.
• 4+ years of administrative or program coordination experience.

• Working knowledge of administrative operational procedures and ability to apply them to routine tasks.
• Ability to manage cross‑functional communication and collaboration.
• Ability to use independent judgment to effectively prioritize tasks.

• Onsite:
  This is an onsite role; the candidate must be able to work from the Batavia office.

• Medical, Dental, Vision and Flexible Spending Accounts
• Paid time off
• Life insurance
• Short- and long-term disability insurance
• Retirement benefits
• Onsite day care

Fermilab is an equal‑opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information or other legally protected categories.