Procurement Specialist

Procurement Specialist I at Fermilab

The expected hiring range for this position is: $70,800.00-$93,200.00. Please note that the pay range information is a general guideline only. The pay offered to a selected candidate will be determined based on factors such the scope and responsibilities of the position, qualifications of the selected candidate, business considerations, internal equity, and external market pay for comparable jobs.

Fermi Forward Discovery Group, LLC (FFDG) manages and operates Fermilab on behalf of the US Department of Energy Office of Science (DOE). Within FFDG, the Finance Division provides safe, efficient, effective financial operations in support of the Laboratory's high-energy physics program in accordance with all laws, regulations, and DOE requirements. Within the section, the Procurement Department is responsible for acquiring goods and services for the entire Laboratory.

It provides helpful, professional support for all procurement requirements from the development of initial plans and requirements to subcontract closeout.

This Procurement Specialist role requires a strategic thinker with an acute understanding of the market, suppliers, and products to ensure that goods and services are procured at the best possible terms for Fermi Forward. These responsibilities are accomplished in cooperation with internal customers, FRA project teams, support personnel, subcontractors, and DOE, in accordance with established procurement policies and procedures, contract law, commercial practice, and applicable federal procurement regulations.

This role will execute on known or anticipated opportunities in the acquisition of goods and services while contributing to cost savings, partnerships with suppliers and other value-added activities to support the work of the Laboratory, primarily for custom fabrications for use in scientific endeavors.

What your day-to-day as a Procurement Specialist I at Fermilab will look like:

• Provide acquisition of routine to moderately complex, and low to high dollar value equipment, materials, and services including project requirements to support FFDG's mission
• Serve as a procurement subject matter expert in areas such as facilities, services, technology, supplies, fabrication and projects
• Solicit request for proposals for highly complex subcontracting requirements, determines responsiveness of subcontractors to solicitation requirements, evaluates proposals, selects qualified potential subcontractors, conducts price and cost analysis, negotiates subcontract terms and conditions, draft contractual instruments, obtains approvals, and awards procurements.
• Perform subcontract administration and ensures the completeness, organization, and accuracy of the subcontract file in compliance with subcontract terms and conditions, including timely delivery of goods and services, Buy American Act, Service Contract Act, Davis Bacon Act, workplace safety, insurance, payment, socio-economic provisions and others as appropriate.
• Plan and develop subcontracting requirements with internal Laboratory customers.
• Keep abreast of new and revised regulations by reviewing policies and procedures, trade journals, government regulations, and procurement laws, and participating in on the-job training, staff meetings, and formal/specialized training.
• Abide by and is responsible for performing all duties in accordance with all environmental, health and safety regulations and practices pertinent to this position.

Skills and Attributes for Success:

• A Bachelor's degree in Business Administration, Supply Chain Management, English, Communications or relevant experience as a sourcing or procurement professional or equivalent combination of education and experience.
• 3 years of procurement experience.
• Understanding and administration of the Buy American Act, Service Contract Act, Davis Bacon Act, workplace safety, insurance, payment, socio-economic provisions.
• Experience with electronic word processing, spreadsheets, document sharing systems, mail and other common office tools.

Applicable

Knowledge, Skills and Abilities Required:

• Experience with federal contracting, particularly with the Department of Energy (DOE) and working knowledge of Federal Acquisition Regulations (FAR).
• Professional Certifications as Certified Procurement Manager (CPM), Certified Federal Contract Manager (CFCM), Certified Professional Contracts Manager (CPCM) or Master's Degree in Business / MBA preferred.
• Experience handling procurements for DOE projects. DOE Order 413.3b experience is a plus.
• Preferred experience working with a government contractor.

Work Arrangement:

• Hybrid: is a work arrangement in which an employee as part of an ongoing regular schedule, works at an alternative worksite in the United States (e.g., an employee's residence) on some days and at the primary worksite on other days. Requires an approved hybrid work request for one or more days a week worked remotely within the United States on a routine basis.
• Work travel is a part of…