Human Resources​/Payroll Assistant

Job Details

Job Location:

Batavia, IL 60510

Salary Range: $31.58 - $43.55 Hourly People-Focused? Great With Details? We Want to Meet You!

The City of Batavia is looking for an Human Resources/Payroll Assistant to join our team and help support payroll, benefits, recruitment, employee records, and the people who make our City work.

This position provides administrative, payroll and customer service support to the Human Resources Department. This position assists with payroll processing, personnel records management, recruitment support, employee engagement activities and general HR operations. The work involves performing diverse administrative and support activities which will require a high degree of confidentiality. Work often involves extensive employee contact and communication with other departments. Work requires the exercise of considerable judgment, initiative, and discretion based on knowledge of citywide policies and procedures.

Work is performed under the oversight of the Human Resources Director with a day-to-day guidance provided by the Benefits & Payroll Supervisor.

This position is a full-time on-site position reporting to the City of Batavia's City Hall building. The work schedule for this position is Monday to Friday 8:00AM-5:00PM.

Hiring Range: $31.58–$37.09 per hour ($65,705–$77,156 annually), DOQ

Full Salary Range: $31.58–$43.55 per hour ($65,705 – $90,597 annually)

This position is classified as Pay Grade 8 under the City of Batavia’s Wage and Salary Ordinance. This is a non-union, non-exempt position with excellent benefits.

This position will be open until filled

• Paid Time Off (PTO):
  Generous vacation days, sick leave, and personal day.
• Comprehensive Health Insurance: BCBSIL PPO & HMO Medical, dental, and vision coverage.
• Life Insurance equal to your annual salary paid by the City.
• IMRF pension with an employer contribution.
• Tuition Reimbursement:
  Support for further education.
• Milestone Reward Program
• Annual Employee Awards and Appreciation Event.
• Annual Employee Picnic
• Annual Holiday Party
• Wellness Events
• Inclusive and Diverse Workplace:
  Commitment to diversity, equity, and inclusion.
• And much more!

For more information check out the City of Batavia Human Resources site under the Employee Benefits Summary tab.

• Assist with bi-weekly payroll processing and related payroll functions including reviewing timesheets, leave records, and payroll data for accuracy and completeness.
• Enter payroll changes including new hires, salary adjustments, deductions, direct deposits, and benefit elections. Assist employees with payroll inquiries.
• Process and prepare payroll-related paperwork/reports and maintain payroll records. Ensure compliance with federal, state, and local payroll regulations.
• Participates in benefits administration including open enrollment activities.
• Assist with recruitment activities including scheduling interviews and communicating with applicants.
• Assist in the record retention and document management of employee personnel files, digital records and HR information systems.
• Provides administrative support for Human Resources department which may include conducting research, preparing reports, handling information requests and performing functions such as answering phones, receiving visitors, preparing correspondence, scheduling meetings and providing customer service.
• Support special projects, events and initiatives within the Human Resources Department.
• Perform other duties as assigned.

Graduation from high school (or GED) required with an associate’s degree/certification in Human Resources preferred. One to three years’ payroll and human resources experience; or any equivalent combination of training and experience which provides the following knowledge, abilities, and skills:

• Knowledge of modern human resource principles and practices including recordkeeping functions and applicable federal, state and local employment laws and regulations.
• Considerable computer knowledge…