Purchasing Assistant

Overview

Blue Wave Products is a consumer products eCommerce business located in Batavia, IL, which imports private label manufactured products to the United States and sells them online through Amazon, Walmart, Home Depot, Lowes, Wayfair, , and to a select group of broker-dealers.

Primary Function:
The Purchasing Assistant supports purchasing and inventory operations by helping create purchase orders, coordinate supplier shipments (domestic and overseas), receive products into the system, and maintain accurate item/supplier records to ensure product availability and clean costs/inventory.

• Support forecasting and issue purchase orders to maintain target inventory levels and avoid stock outs.
• Process vendor factory/drop-ship orders: obtain ship dates within 24 hours, update tracking, and support invoice processing.
• Coordinate inbound shipments with suppliers, freight partners, and the warehouse; communicate ETAs and delays to internal teams.
• Receive purchase orders, shipments, and assemblies into the system; complete transfers/adjustments (e.g., case vs each, duplicate SKUs) as needed.
• Maintain item master data: create/update SKUs, costs, dimensions/weights, case quantities, and product attributes following guidelines.
• Maintain supplier records and documentation (quotes, pricing, payment terms, freight policies); support seasonal cost updates as needed.
• Resolve receiving, invoicing, and cost discrepancies with suppliers, receiving, and accounting; track import receiving costs and paperwork.
• Support the resale/replacement parts program by helping set up parts, maintain schematics/instructions, and set reorder points.
• Perform additional tasks as assigned by the leadership team.

• High School diploma or equivalent required; undergraduate degree preferred
• 1-3 years of purchasing, inventory, supply chain, or related business experience preferred
• Proficient in Excel or Google Sheets; comfortable maintaining spreadsheets and basic reports
• Strong organizational and follow-up skills; able to prioritize and multi-task in a deadline-driven environment
• Detail oriented with high accuracy
• Strong communication and problem-solving skills
• Self-motivated, proactive, and dependable with a solid work ethic