Executive Secretary to Vice President Student Affairs and Chief Diversity Officer

Position: Executive Secretary to the Vice President for Student Affairs and Chief Diversity Officer - Genesee Community College
Job Description:

DISTINGUISHING FEATURES OF THE CLASS:

This is an important secretarial position involving the performance of confidential and complex secretarial tasks for a Vice President at Genesee Community College. The incumbent exercises considerable independent judgment in solving office management problems; acts on behalf of the administrator in accomplishing routine administrative business, and types confidential and/or technical materials. The employee in this position works under the direct supervision of the Vice President, and is permitted considerable freedom in referring or responding to inquiries.

Supervisory responsibilities may be delegated or assigned this employee which will be executed within well defined limits. Does related work, as required.

TYPICAL WORK

ACTIVITIES:

Acts as a personal secretary to a Vice President:
Composes correspondence for signature of Vice President in answer to routine inquiries;

Serves as receptionist for Vice President's office;

Schedules meetings;

Takes notes and composes minutes of meetings;

Makes travel arrangements;

Assists in the development of budgets for units under the supervision of the Vice President;

Processes computerized reports, purchase requisitions and vendor payments;

Maintains and processes confidential information of the administrator's office;

May monitor grant budgets;

Functions as an intra-agency and/or inter-agency functionary when so authorized by the Vice President;

Acts as a liaison between agency officials and public and non-public officials covering specialized and designated programs;

Assists in developing and implementing procedures on internal management and operational efficiency;

Prepares a variety of annual reports and records unique to the Vice President's office which may include the manipulation of database information to create computerized reports;

Works on a variety of significant special projects and committees as assigned by the Vice President;

Maintains and orders office supplies.

The above examples of duties are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND/OR PERSONAL CHARACTERISTICS:

Good knowledge of secretarial practices; good knowledge of office terminology, practices and procedures; ability to type accurately at an acceptable rate of speed; ability to operate word processing equipment and peripherals; ability to understand and follow oral and written directions; ability to get along well with others; ability to work under time constraints and handle multiple assignments; ability to maintain confidentiality;

good judgment; initiative, resourceful, tactful and courteous.

Requirements:

MINIMUM QUALIFICATIONS:

EITHER:

A. Possession of an Associate's degree or higher in Secretarial Science, Office Technology-Secretarial or related field, AND one (1) year of full-time, paid clerical experience which shall have included typing;

OR:

B. Possession of a high school diploma or an equivalency diploma recognized by the New York State Department of Education AND

completion of a minimum of 65 semester credit hours from a regionally accredited or NYS registered college or university, including a minimum of 24 semester credit hours in Office Technology AND one (1) year of full-time, paid clerical experience which shall have included typing;

OR:

C. Possession of a high school diploma or an equivalency diploma recognized by the New York State Department of Education AND three (3) years of full-time, paid clerical experience, which shall have involved typing;

Part-time experience will be prorated as appropriate.

Additional Information:

This is a civil service position with Genesee County and is currently being recruited under the NY HELP program. Traditionally, the title requires job candidates to compete in a competitive examination to be considered for employment. For the duration of the NY HELP program this position will be filled via non-competitive appointment, which means the civil service examination is not required, but candidates must meet the minimum qualifications as outlined above to be considered for this position.

SALARY AND CONDITIONS OF EMPLOYMENT:

This is a full-time, Genesee County civil service position at 37.5 hours per week and is compensated at a rate of $21.86 per hour. Work is on campus in Batavia, NY. Incumbent must be a resident of Genesee, Livingston, Monroe, Erie, Orleans, Wyoming or Niagara County.

BENEFITS:

NYS Retirement Options (NYSERS)

Comprehensive Health, Dental and Vision Insurance through Independent Health, Delta Dental and Eye Med

FSA

15 days' sick, 4 personal days, 12 vacation days and several holidays annually

GCC Tuition Waiver for employee and dependents

SUNY Tuition assistance at 4-year institutions

Access to the Employee Assistant Program (EAP)

Access to the fitness center, pool, studio, walking…