Office Administrative Supervisor

The Batavia Power Plant is a 62 MW natural gas-fired facility configured as an efficient 1+1 combined cycle cogeneration block, supplying both electricity and thermal energy. Located between Buffalo and Rochester along the I-90 corridor, it benefits from strong access to transportation and transmission infrastructure. Its strategic siting and robust gas supply enable flexible, reliable operation within western New York's energy market.

The Sterling, Massena, Hillburn, and Shoemaker Power Plants are a diverse fleet of natural gas and multi-fuel facilities supporting grid reliability through combined cycle and simple cycle operations.

Opportunity Summary

The Administrative Supervisor at Batavia Power Plant serves as a key multi-site resource, supporting administrative, accounting, and human resources functions across several NAES-operated facilities, including Sterling, Massena, Hillburn, and Shoemaker. This role ensures consistent, efficient processes and compliance across a fleet of natural gas-fired plants, while providing critical coordination between plant leadership and corporate support teams. It offers the opportunity to contribute to reliable power and cogeneration operations in New York by driving organization, financial accuracy, and workforce support across multiple locations.

Your scope of responsibility as Administrative Supervisor includes the following primary functions:

Administrative

• Oversee daily administrative functions for Batavia and provide coordinated support to Sterling, Massena, Hillburn, and Shoemaker, ensuring compliance with NAES policies and site procedures.
• Maintain and manage plant records across all facilities, including training, safety, operational, and environmental compliance documentation.
• Coordinate procurement and distribution of office and administrative supplies across sites, ensuring cost efficiency and availability.
• Standardize administrative processes (filing, reporting, recordkeeping) to drive consistency and efficiency across the fleet.
• Support Plant Managers with reporting, outage coordination, meeting logistics, and administrative organization.
• Assist with O&M cost tracking, monthly variance reporting, and coordination of audits, inspections, and regulatory reviews.
• Coordinate employee events and process expense reports in accordance with company policies.

Accounting

• Process and reconcile invoices, purchase orders, and taxes across multiple facilities in accordance with corporate procedures.
• Manage procurement activities through CMMS, including purchase order creation, tracking, and cost allocation by site.
• Ensure accuracy of financial transactions by matching receiving documents, invoices, and purchase orders.
• Support vendor management, including payments, records (W-9s, insurance), and contractor coordination.
• Assist with financial reporting, including tracking and analyzing O&M cost variances across the fleet.
• Review and process employee expense reports and support audit preparation through organized documentation.

Human Resources

• Administer HR programs and serve as liaison to Corporate HR for all supported facilities.
• Process and review multi-site payroll, ensuring accurate labor allocation, overtime tracking, and timely corrections.
• Coordinate payroll-related activities including timesheets, labor charges, outage support, and compensation adjustments.
• Maintain employee records, including leave, disability, and workers' compensation across all sites.
• Support recruitment, onboarding, and workforce planning for specialized plant roles.
• Administer and manage Fitness for Duty (FFD) programs, including scheduling, testing, and compliance reporting.
• Oversee benefits administration and ensure compliance with corporate HR policies.

Additional human resources, administrative, and accounting functions as assigned by Plant Manager, including occasional travel to support Sterling, Massena Hillburn, and Shoemaker Power Plants.

NAES Safe

Safety is a core value at NAES, and as a condition of employment, all employees are expected to remain mentally alert and work safely at all times. All NAES managers and supervisors have a direct and important role in ensuring that all work is performed in a healthy and safe manner. Effectiveness in carrying out this responsibility is part of the evaluation of each Supervisor's performance.

Working Relationships

The Administrative Supervisor reports to the Plant Manager. Additionally, the Administrative Supervisor coordinates with all plant personnel relative to the accounting, Human Resources, and administrative processes.

Physical Requirements and Working Conditions

Work is primarily performed in an office environment. However, as the facility is a power plant, there may be occasions that require standing for extended periods of time, climbing stairs and ladders, and wearing protective equipment (such as hard hats, safety glasses, and hearing protection). On-site conditions may also necessitate work outdoors in varying weather conditions, including both hot and cold…