AP Coordinator

The Accounts Payable (AP) Coordinator efficiently handles daily invoice processing, ensuring accuracy in coding and organizing invoices based on payment terms. Monthly tasks include reconciling vendor statements, investigating discrepancies, and collaborating with other departments to verify invoice accuracy. The Accounts Payable Coordinator makes continuous efforts to optimize business processes for efficiency and maintain accurate financial operations.

• Supplier Relationship Management:
  Establishing and maintaining relationships with our suppliers and internal stakeholders.
• Payroll Processing:
  Ensuring payroll invoices are processed and paid in a timely and accurate manner while adhering to departmental procedures.
• Supplier Reconciliation:
  Reviewing supplier statements and reconciling against company records.
• Invoice Verification:
  Following up with both shoreside and shipboard teams to confirm goods and services billed by purchasing agent are received as invoiced.
• Expense Reconciliation:
  Reconciling expense reports for corporate cards against the general ledger to ensure expenses are up to date.
• Expense Monitoring:
  Following up with credit card users on expense reports status and accuracy.
• Corporate Card Management:
  Informing management and compiling reports/summaries on corporate card account status.
• Closing Procedures:
  Organizing month-end and annual closings and executing special analysis tasks and other financial-related obligations.
• AP System Support:
  Supporting AP Manager with system upgrades and development needs.
• Discrepancy Resolution:
  Resolving any discrepancies by collecting and analyzing information.
• Financial Accuracy Support:
  Supporting Accounting Team to ensure accuracy of weekly, monthly, quarterly, and annual financial statements and reports.
• Audit Assistance:
  Providing help with all internal and external audits of payable transactions.
• Workflow Management:
  Managing workflow to ensure all payable transactions are processed accurately and timely.
• Reporting Development:
  Developing ad hoc reporting, processing, and coding invoices for payment, providing support to the Manager of Accounts Payable.

• Trend Analysis:
  Evaluates unit pricing on manufacturing invoices and compares to historical trends to adjust the appropriate receipt value of raw materials.
• Data Integrity:
  Ensures data integrity of accounting ledgers by verifying and posting account transactions into Great Plains.
• Month-End Closure:
  Assists in monthly closings and account reconciliations, calculates, creates, and distributes yearly 1099s.
• Expense Auditing:
  Audits and processes all expense reports, checking the veracity of Travel and Entertainment support and interpreting approvals against official company policy.
• Vendor Management:
  Interfaces with vendors by monitoring discount opportunities, verifying federal , and resolving invoice or payment discrepancies.
• Compliance Analysis:
  Completes analysis and resolves payment matters related to certain state and local filings.
• Payment Processing:
  Prepares and processes check runs, wire transfers, ACH payments, and stop payments.
• AP Administration:
  Completing all accounts payable administration tasks accurately and in a timely manner to support the achievement of company financial goals, targets, and effectively control costs.
• Supplier Relations:
  Maintaining excellent supplier relationships and external customer liaison, as well as relationships internally across the business.
• Teamwork:
  Demonstrating good teamwork through good communication, a collaborative and helpful approach, and a focus on achieving shared goals.
• Operational Compliance:
  Carrying out all tasks and complying with all instructions to ensure the smooth running of the department.

• Invoice Management:
  Daily review and process invoices, perform payroll functions, accurately manage the workflow of invoices.
• Cash Management:
  Promptly organize and prioritize invoices according to cash discount potential and payment terms for weekly check run scheduling.
• In…