Accounting Specialist

Position Summary:

The Accounting Specialist is responsible for managing and processing accounts payable, accounts receivable, and banking transactions. This includes check requests, check disbursements, bank reconciliations, deposits, credit cards and other items, as needed.

Varies

• Investigates accounts payable invoices discrepancies or other issues as necessary.
• Properly codes all invoices for processing.
• Ensures compliance with client’s Financial Policies & Procedures.
• Processes requisitions and purchase orders in compliance with all purchasing policies, if applicable.
• Reviews accounts payable aging on a consistent basis and works with supervisor and / or client manager on weekly check runs.
• Communicates (both in verbal and written form) with the accounting department, clients, suppliers and vendors, as needed.
• Prepares appropriate schedules and reports as requested.
• Make deposits into client bank accounts, as needed.
• Manage client bank account balances and security protocols.
• Records all banking transactions, including ACH, manual checks, deposits, etc., ensuring proper documentation is received.
• Prepare Bank Statements for reconciliation.
• Manages credit card processes and collects receipts.
• Manages multiple client email accounts on a daily basis.
• Compiles, reviews, and prepares 1099s.
• Any other duties assigned.

• Understanding of basic accounting or bookkeeping.
• Understanding of and ability to adhere to generally accepted accounting principles.
• Excellent written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Office Suite (Excel) or similar software.
• Ability to perform several tasks concurrently with ease and professionalism.
• Ability to work effectively as a member of a team.
• Ability to work with team members both remotely and in an office environment.
• Strong organizational and time management skills.
• Ability to problem-solve.

• 2-3 years’ experience in accounting or a bachelor’s degree in accounting or related field in lieu of experience.
• Experience with Quick Books or other similar accounting systems preferred.