Accounts Payable Specialist II

Charter Schools USA is an Equal Opportunity Employer. Job Purpose

To join a team of people with the mission:
Relentless Commitment to Student Greatness in School and in Life ™. If you love inspiring and motivating young learners and want to put students first in education, CSUSA is the right place for you. We deliver on our promise of Strong Minds, Good Hearts ™ through an education model that gives every student the opportunity for success. As an Accounts Payable Specialist II, you will have an increased level of experience, expertise and responsibility.

Perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions.

• Reviews, audits, and enters vendor invoices into Net Suite.
• 3-way match PO to receiving to invoice.
• Preparing and uploading large AR data files into Net Suite.
• Interacts and resolves problems with vendors, internal and external customers.
• Reconciles vendor statements.
• Performs audit and compliance review of corporate credit card activity.
• Answer all vendor inquiries.
• Reconciles invoices to weekly wire transfers.
• Responsible for the void check process.
• Printing checks or ACH processing.
• Assist with accounts receivable with AR vs AP reconciliations.
• Executes internal controls related to assigned areas and tasks.
• Print accounts payable reports and maintain files.
• Completes work to meet department’s weekly and monthly deadlines.
• Coaches and assists internal customers on AP issues.
• Maintain high level of confidentiality and awareness.
• Performs special projects as requested by Management.
• Prepare, maintain, and reporting of 1099 records.
• Assist with other projects as needed.

• Advanced accounting and bookkeeping techniques, practices, and procedures.
• Ability to calculate, post and manage accounting figures and financial records.
• High degree of accuracy and attention to detail with the ability to use sound judgment.
• Excellent verbal, written communication and interpersonal skills.
• Ability to prioritize and meet departments weekly and monthly deliverables.
• Microsoft Excel -- ability to create spreadsheets, formulas, use pivot tables and VLOOKUPs.
• Microsoft Windows Applications i.e., Outlook, MS Word.
• Multi-task and possess strong organizational skills.
• Oracle Net Suite knowledge.

• Associate degree preferred.
• Strong Full Cycle AP experience: 5 years + with heavy volume.
• Oracle Net Suite.
• MS Excel -- advanced.
• 3-Way Match.
• Strong data entry.
• Organized/Detail Oriented.
• Internal/external customer relations.
• E-procurement 3-way match.
• 1099 filing.
• May perform other duties as assigned.

While performing the responsibilities of this position, the work environment characteristics listed below are representative of the environment the employee will encounter:

• Usual office working conditions.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• No physical exertion required.
• Travel within or outside of state.
• Light work:
  Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.

Job is non-exempt subject to the minimum wage and overtime provisions of the Fair Labor Standards Act (FLSA).