Accounting Technician

Position: ACCOUNTING TECHNICIAN
District 61 - Unit 001
- Baton Rouge

At DOTD, our mission is to innovatively develop and sustain safe and reliable infrastructure comprising highways, multimodal transportation assets, micro-mobility systems, and public works. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.

About this position

The overall function of this position is to serve as a Timekeeper in the Business Office. This position is located in District 61/Unit 001/Accounting Section at the Department of Transportation and Development and reports directly to the Administrative Program Manager 3. The incumbent is responsible for receiving, preparing, reviewing, and entering invoices from external vendors for payment on a daily basis.

This position ensures the accurate and timely processing of accounts payable while maintaining compliance with applicable department policies and procedures.  

If you're driven, collaborative, and ready to make an impact-this could be the opportunity for you!

Three years of experience or training in accounting, auditing, bookkeeping, or financial operations or computations.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will substitute for one year of the required experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

* Process vendor invoices, purchase orders, goods receipts, and contract/non-contract payments using SAP ECC, SRM, MIGO, ME23N, MIR7, and FV60 while ensuring accurate coding and budget compliance.

* Audit expenditures, reconcile vendor statements, resolve payment discrepancies, and verify vendor, pricing, quantity, and accounting information before payment.

* Prepare and submit daily accounts payable packages to Financial Services and maintain vendor files, pending payment spreadsheets, and petty cash reimbursement records.

* Serve as Unit 001 Timekeeper by accurately processing employee time, leave, overtime, attendance, and work order coding in compliance with DOTD policies.

* Generate and audit payroll reports in LaGov HCM/PTMW, including ZT37, ZT20, ZP97, ZP241, and ZT24E, to verify payroll accuracy and compliance.

* Prepare and submit Prior Period Adjustments (PPAs) to correct payroll errors involving hours worked, overtime, leave, equipment usage, and payroll coding.

* Perform district-wide payroll audits by reviewing Construction and Maintenance payroll packages, validating Cost Centers, WBS Elements, Work Orders, leave, attendance, and pay codes, and assisting timekeepers with discrepancy resolution.

* Serve as the primary liaison between vendors, Financial Services, Accounting Supervisors, Section Heads, and internal customers to resolve accounting and payroll issues and improve business processes.

* Ensure compliance with DOTD procurement policies, records retention requirements, and state payroll and accounting regulations while providing backup support for workers' compensation leave buyback processing and emergency/disaster operations.

Position-Specific Details:

Appointment Type:
Probational, Promotional.

Work Schedule:

7:00 AM to 3:30 PM, Monday - Friday

Compensation: $16.86 hourly/1,348.80 biweekly

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Please list all work experience on the application. Failure to include all work experience may affect your eligibility for this position.

Contact Information:

For further information about this vacancy contact:

Aprillynn Gautreau

Administrative Program Manager 3

Department of Transportation and Development

Phone:

"The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities.  DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type."

Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available here. Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.