Payroll Specialist

Description Summary

Associated Grocers is seeking a detail-oriented individual to join our Retail Services Accounting team as a Payroll Specialist. This role processes payroll for assigned clients, maintains payroll records managers voluntary and involuntary deductions, prepares related accounting transactions, and maintains payroll procedures.

Competitive pay, weekly payroll, a comprehensive benefits package, 401K retirement program, Paid Time Off, and a Fantastic Team Environment!

• Four years of full-service payroll experience required in a multi-company environment
• Netchex Payroll experience preferred
• Up to date knowledge on all current payroll legislation regarding Families First Coronavirus Response Act (FFCRA) and the Coronavirus Aid, Relief, and Economic Security Act (CARES)
• Ability to train customers on payroll system and provide outstanding customer service
• Proficient in MS Excel spreadsheets, Word, and Outlook
• Exemplary skills in time management, organization, and attention to detail
• 10-key skills required

• Review weekly Retail Store Accounting Department (RSA) clients’ payroll time sheets, wage computations, with holdings and deductions and other adjustments in order to detect and reconcile payroll discrepancies.
• Process, balance and close RSA client payrolls, and issue client payroll earnings, deductions and payroll tax reports.
• Assistance and reconciliation of various payroll information, which includes verifying SUTA rates are updated in payroll system by the Payroll Provider (and reconciling if any over/under paid taxes are refunded/paid to/from the stores), as well as assisting other RSA staff members with clients’ workers’ compensation audits.
• Add new hires to payroll system. Record employee information, such as exemptions, transfers, and terminations in order to maintain and update payroll records.
• Issue and record adjustments to pay related to previous errors or retroactive increases for RSA Payroll Clients.
• Initiate, edit and maintain employee deductions including insurance, retirement, advances, garnishments, etc.
• Draft RSA Payroll Clients’ bank for net amounts of payroll timely and accurately, on a daily basis.
• Reconcile RSA Payroll Clients’ bank draft amounts to actual drafts processed by Payroll Provider, on a monthly basis when bank statement becomes available.
• Verify ACH returns and/or ACH reversals have been received from Payroll Provider, and process refunds to respective RSA Payroll Client.
• Provide customer service to RSA Payroll Clients, which includes (but is not limited to) time clocks, deductions reconciliations, and reporting assistance (providing and training).
• Provide information to employees and managers on payroll matters, tax issues, benefit plans, and collective agreement provisions.

• Assist with setting up new payroll clients on payroll system.
• Assist with payroll software implementation, training and maintenance.
• Assist with selection, testing and deployment of new and additional systems and services related to payroll (e.g. time and attendance system, payroll debit cards, etc).
• Assist with client abilities to understand and properly use payroll software to enter and obtain information and reports.
• Assist with writing, maintaining and compiling special requested reports as needed for RSA Payroll Clients’ using payroll software or report builder.

A minimum of four to six years of full-service payroll experience in a multi-company environment required. A Bachelor’s Degree with an emphasis in Business Administration or Accounting is preferred.

• Knowledge of payroll forms, reports, and systems
• Knowledge of financial and tax statements