Bursar

Job no: 495752

Closes:

Work Type: Staff Full-Time

Locations: Baton Rouge, LA

Categories: Bursar's Office, Admissions, Student Affairs

Baton Rouge, Louisiana

The Bursar serves as BRCC’s lead administrator for student accounts and cashiering operations within Student Development and provides strategic and operational leadership for student billing,receivables, collections, third-party billing, student refunds,payment operations, and tax reporting. The position works in close partnership with Student Financial Services, the Registrar,Finance, Workforce, and Information Technology to support enrollment, aid disbursement, registration, and student accountresolution. The Bursar is responsible for safeguardinginstitutional and student funds;

ensuring compliance with institutional, LCTC, state, federal, and Title IV cash management requirements; maintaining strong internal controls; and deliveringstudent-centered account services that promote access, persistence,and completion at BRCC.

• Provide strategic and day-to-day leadership for BRCC’s Bursar operations within Student Development, including cashiering,student billing, receivables, collections, student refunds,third-party billing, payment operations, and tax reporting.
• Supervise assigned Bursar staff; establish work priorities;monitor service levels, workflow, and productivity; and ensure continuity of operations during peak registration, disbursement,and refund periods.
• Develop, implement, and maintain office procedures, internal controls, and customer service standards that support compliant,efficient, and student-centered account operations.
• Serve as the college’s primary resource for escalated student account issues and advise division leadership on matters related tostudent receivables, payment compliance, refunding, and accountresolution.

• Direct the administration of student accounts, including tuition and fee assessment, payment processing, account adjustments, sponsor and third-party billing, excess credit refunds, returned payments, and delinquent account management.
• Coordinate closely with Student Financial Services, the Registrar, Workforce, and Finance to ensure the accurateapplication of
• charges, financial aid, sponsor ships, waivers, and payments tostudent accounts.
• Monitor aged receivables, delinquent balances, and collectionactivity; develop collection strategies; recommend accounts for external collection placement; and oversee repayment and accountresolution processes in accordance with college procedures.
• Support account review and resolution for special population sand funding sources, including sponsored students, employer sponsored billing, and students receiving federal, state,institutional, or third-party assistance.

• Oversee cashiering and cash management operations, includingreceipting, balancing, deposits, reconciliation, and safeguardingof cash and cash equivalents in accordance with college and state requirements.
• Ensure timely and accurate processing of student refunds andcredit balances, including coordination with Student Financial Services and Finance on Title IV credit balance, return, andrefund-related activity affecting student accounts.
• Maintain and strengthen internal controls over cash handling,account adjustments, write-offs, refunds, and separation of dutiesto reduce institutional risk and support audit readiness.
• Review and reconcile student account receivable activity and related reports; resolve discrepancies; and support month-end,year-end, audit, and compliance reporting processes.

• Ensure compliance with BRCC, LCTC, state, federal, and applicable Title IV cash management requirements related to student accounts, refunds, receivables, and credit balances.
• Oversee the accurate and timely issuance of IRS Form 1098-T and related tax reporting obligations, including data review,corrections, vendor coordination, and annual reporting processes.
• Prepare, review, and distribute reports related to studentreceivables, collections, cashiering activity, refunds, deposits,and other Bursar operations for division leadership, Finance,auditors, and other stakeholders.
• Research and resolve account…