Accounts Payable Specialist

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day payables operations for a growing organization in Baton Rouge, Louisiana. This position plays a key role in keeping vendor payments accurate, timely, and well-documented across multiple business entities. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage competing priorities in a fast-paced accounting environment.

Responsibilities:

• Manage end-to-end accounts payable activities for multiple entities, ensuring invoices are entered and paid within established timelines.
• Examine invoices for accurate general ledger coding, required approvals, and complete backup documentation before processing.
• Perform three-way matching of purchase orders, receipts, and invoices, and work with vendors or internal teams to resolve exceptions.
• Coordinate regular payment cycles, including checks, electronic payments, and wire transactions, while maintaining accuracy and control.
• Update and maintain vendor records such as tax forms, payment terms, and banking or remittance information.
• Reconcile vendor statements, research aged items, and address open balances or disputed charges promptly.
• Assist with month-end activities by preparing payable-related reconciliations, accrual support, and reporting schedules.
• Contribute to year-end reporting needs, including 1099 support, and help maintain compliance with internal controls and audit standards.
• Partner with accounting and operations teams to strengthen accounts payable procedures and support automation or ERP-based workflows.