Business Office Coordinator

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Job Posting

Title:

Business Office Coordinator

Position Type:

Professional / Unclassified

Department:

LSUAM Science - Chem - Business Management Post-Award (Tonia L. Givens ))

Work Location:

0232 A.R. Choppin Hall - Chemistry

Pay Grade:

Professional Hourly

Job Description:

This professional position supports approximately 45 academic and research faculty, 20 research staff, and 130 graduate students in the Department of Chemistry. This position is the primary point of contact at the department's front desk, acts as a liaison for internal and external communications, helps coordinate events and handles all student employment matters.

Job Duties:

40% ADMINISTRATIVE SUPPORT

Greets and assists visitors by answering inquiries, giving instructions or referring them to other staff members. Manages and directs all telephone calls. Maintains employee and departmental directories and assigns/updates departmental mailboxes. Distributes information to departmental groups via email listserv. Coordinates key requests with Facility Services for faculty, students and staff requesting keys to Choppin Hall, the Chemistry and Materials Building and Williams Hall.

Manages conference room reservations for Choppin Hall and the Chemistry and Materials Building. Ensures mailroom and conference rooms are accessible during business hours and well-maintained.

Provides guidance and support in the effective use of departmental office equipment, including copiers and fax machines. Coordinates the procurement of supplies necessary for the operation of copiers, fax machines, and related office equipment, ensuring consistent availability and functionality. Assigns, monitors, and maintains approximately 200 departmental copier user accounts, ensuring accurate record-keeping and proper access. Maintains a comprehensive inventory of user accounts and prepares monthly usage reports.

Serves as the primary liaison with equipment vendors for repair and service requests and performs routine in-house maintenance and troubleshooting to maximize equipment reliability and efficiency.

20% OFFICE SUPPORT

Manages all incoming and outgoing departmental mail, including coordinating bulk mailings in accordance with LSU procedures. Posts departmental announcements and seminar notices and oversees student errands. Schedules and trains student office workers to assist with a variety of administrative tasks. Maintains office supply inventory and procures supplies as needed to support faculty and staff. Composes, edits, and reproduces documents for faculty upon request, ensuring accuracy and adherence to LSU standards.

Updates departmental employee and graduate student photo board

20% STUDENT EMPLOYMENT

Processes undergraduate and graduate student personnel actions in the Workday HCM, including hiring, job and compensation changes, additional jobs, onboarding and terminations, Maintains a financial database for student employment funding and reconciliation at the end of each semester. Provides support to students during onboarding and addresses employment and payroll-related inquiries. Monitors and manages timekeeping for undergraduate student employees to ensure accurate payroll processing and compliance with LSU regulations.

15% EVENTS & COMMUNICATIONS SUPPORT

Serves as the primary point of contact for departmental events and internal communications. Responsibilities include coordinating departmental events and working closely with the college Sci Comm team on all communications needs, including but not limited to event promotion, newsletters, announcements, and research-related news and updates. Additional duties include managing internal departmental communications, managing departmental social media, routine departmental website maintenance, and coordinating with the Sci Comm team on all external communications and…