Administrative Support Coordinator - OLOL Foundation

Executive Assistant to FMOL Health Foundations Job Description

The Administrative Support Coordinator provides a wide variety of administrative (non-clinical) and staff support services for a leader or department such as creating & managing spreadsheets, organizes schedules, travel arrangements, generating expense reports, timekeeping, review/edit emails and correspondence, answers and screens phone calls and visitors/guests, ordering and stocking office supplies, takes meeting notes, submitting/processing paperwork. The Administrative Support Coordinator works at the direction of the reporting supervisor to complete moderately complex projects, may act as a mentor to more junior staff.

This position suits experienced administrative coordinators or secretarial roles looking to take on more complex responsibilities.

• Manage timekeeping and generate financial reports.
• Book travel arrangements and organize schedules.
• Review and edit correspondence.
• Create and maintain spreadsheets.
• Answer and screen phone calls and visitors/guests.
• Order and stock office supplies.
• Take meeting notes and submit/process paperwork.
• Handle special projects as assigned.
• Mentor junior staff and complete moderately complex projects.
• Other administrative (non-clinical) duties as assigned.

Experience:

4 years in a secretarial or administrative assistant role.

Education:

High School diploma or equivalent

• Strong customer service orientation with excellent interpersonal and communication skills.
• Proficiency in all Microsoft Office Suite programs, including building and maintaining spreadsheets.
• Effective time management, multitasking, and project coordination.
• Critical thinking, business correspondence proficiency, and judgment/decision-making abilities.
• Highly skilled in monitoring/assessing performance.

• Job Identification 45551
• Job Category
• Job Shift Day
• Job Function Foundation
• Worker Type Employee
• Regular or Temporary Regular
• Requisition Schedule Full-Time
• Hours of Schedule (e.g. M-F 8a-5p) M-F 8a-5p
• Department Administration-Lake Foundation
• FMOLHS Company Code Franciscan Missionaries of Our Lady Health System Inc