Administrative Coordinator

About Ethics Administration

At Ethics Administration, we strive to achieve compliance by governmental officials, public employees, candidates, and lobbyists, and provide access to disclosed information.

The mission of the Ethics Administration Program is to provide staff support for the Louisiana Board of Ethics, which administers and enforces Louisiana's conflicts of interest legislation, campaign finance disclosure requirements, lobbyist registration, and disclosure laws. Further, the Board of Ethics ensures compliance by governmental officials, public employees, candidates, and lobbyists and to provide public access to disclosed information.

The Administrative Coordinator 3 or 4 serves as the agency’s Property Manager, OTM Coordinator, Fleet Manager, Safety Coordinator, Records and Retention Manager, purchasing liaison, and assistant to the Executive Secretary, while supporting cash management and other assigned administrative duties.

• Accepting Direction – The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability – The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures – The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

• Acting with Ethics and Integrity – The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.
• Communicating Effectively – The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Focusing on Customers – The ability to understand and meet the needs, preferences, and experiences of internal and external customers.
• Learning Actively – The ability to pursue learning, seek feedback, and integrate new knowledge to improve personal and professional performance.
• Making Accurate Judgments – The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
• Managing Meetings – The ability to plan and lead productive meetings that engage participants and drive outcomes.
• Managing Time – The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.

Two years of experience in administrative services. Experience substitution: every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The official job specifications for this role, as defined by the State Civil Service, can be found here.

• Performs responsible, initial departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc.
• Processes routine paperwork and/or enters data into a department log or database in the servicing of a customer.
• Develops procedures and guidelines related to the imaging of documents; maintains a log of imaged files; may serve as lead worker over other imaging positions.
• Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.
• Composes information from various sources and prepares specialized reports; formats reports according to department standards.
• Serves as clerical assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.
• May begin performing duties related to traditional administrative functions, such as property control, purchasing, and safety, in addition to other clerical duties as noted above.
• Performs related duties as assigned.

This announcement is limited to current, permanent employees of the Louisiana Board of Ethics only.

Appointment Type:
This position may be filled by probational appointment (probation in lieu of promotion), promotion, or detail to special duty.

Selected…