Administrative Assistant

Position: ADMINISTRATIVE ASSISTANT 3
At Ethics Administration, we strive to achieve compliance by governmental officials, public employees, candidates, and lobbyists and provide public access to disclosed information.

Our mission is to provide staff support for the Louisiana Board of Ethics by administering and enforcing Louisiana's conflict of interest legislation, campaign finance disclosure requirement, and lobbyist disclosure laws and registration.

The Administrative Assistant 3 provides administrative and legal support to staff attorneys by processing legal documents, managing docketing and payments, and maintaining calendars. The position also serves as an assistant to staff attorneys and backup to the receptionist on a rotating basis with other administrative personnel.

The ideal candidate should possess the following competencies:

Core Competencies:

Accepting Direction:
The ability to be open and willing to follow guidance or instructions.

Communicating Effectively:
The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

Demonstrating Accountability:
The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

Focusing on Customers:
The ability to understand and meet the needs, preferences, and experiences of internal and external customers.

Preferred Competencies

Acting with Ethics and Integrity:
The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.

Displaying Expertise:
The ability to demonstrate specialized knowledge, skills, and experience to apply subject-matter expertise in diverse and evolving contexts.

Following Policies and Procedures:
The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

Making Accurate Judgments:
The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.

Managing Projects:
The ability to plan, implement, and close out project initiatives by coordinating people, resources, and timelines to achieve defined outcomes.

Managing Time:
The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

Reviews, scans, files and mails advisory opinions, certificate of votes, and other correspondence for Deputy General Counsel and assigned staff attorneys.

Scans, files, mails, publishes and sends Consent Orders to Fiscal, and processes payments with respect to ethics fines/penalties in accordance with the agency's cash management procedures.

Assists the assigned attorneys with docketing waiver requests into the NOVUS system.

Provides backup coverage for the front desk answering the phone and opening mail for the agency.

Files pleadings and/or charges with the District Court or Ethics Adjudicatory Board upon request of staff attorneys.

Provides backup to calendaring matters for assigned attorneys' legal calendars after receipt of information from DAL's SharePoint system.

Assists the Disclosure Section with filing and scanning documents.

Position Specific Details:

Appointment Type:
This position may be filled by probational appointment (probation in lieu of promotion), promotion, or detail to special duty.

Selected candidate may be required to serve a probational appointment of up to two years.

Compensation:
The maximum amount listed for the salary pay range is the amount a person can make throughout their career in the position no the maximum amount we are allowed to pay at the time of hire.

Encouraged to apply:
Applicants with experience in the legal profession, as well as strong organizational skills.

How to Apply:

No Civil Service test score is required in to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Louisiana is a State as Model Employer (SAME) for individuals with disabilities.

For further information about this vacancy contact:

Izzy Piland

Human…