Administrative Program Specialist B​/C Enforcement

About This Job

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The Louisiana Department of Wildlife and Fisheries is responsible for managing and protecting the state's renewable natural resources, including all wildlife and aquatic life. LDWF supports a strong work ethic in its employees and incorporates the use of good science, accurate information and technology.

This position is located in the Enforcement Division within the Office of the Secretary. The incumbent serves as the Confidential Assistant and executive-level administrative advisor to the Wildlife Enforcement Superintendent (Colonel) and the Appointing Authority for the Enforcement Division. Operates with extensive independent judgment, discretion, and authority while managing highly sensitive administrative, operational, and executive matters impacting statewide Enforcement operations and Department leadership.

Functions as the primary executive liaison between the Colonel's Office and agency executive leadership, command staff, regional offices, the Governor's Office, state and federal agencies, and external partners regarding confidential law enforcement operations, executive initiatives, and high-level administrative responsibilities.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING

COMPETENCIES:

• Accepting Direction:
  The ability to be open and willing to follow guidance or instructions.
• Following Policies and Procedures:
  The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Making Accurate Judgments:
  The ability to assess options. weigh risks, and make sound decisions using available information and logical reasoning.

Selected Preferred

Competencies:

• Acting Decisively:
  The ability to make timely, confident decisions using sound reason.
• Adapting to Change:
  The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.
• Communicating Effectively:
  The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Initiative:
  The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.
• Displaying Professionalism:
  The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.
• Solving Problems:
  The ability to identify root causes, analyze relevant data, and apply practical or innovative solutions to challenges.
• Using Data:
  The ability to collect, analyze, and use data to generate insights and informed decisions.

Four years of experience in administrative services; OR Six years of full-time work experience in any field plus one year of experience in administrative services; OR A bachelor's degree plus one year of experience in administrative services; OR An advanced degree. EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job duties:

As an Administrative Program Specialist B/C you will perform responsible duties related to :

• coordinating and managing highly confidential executive communications
• coordinating and facilitating executive-level operations
• research, compiles, analyze and prepare complex operational, statistical, financial, and administrative reports for executive leadership
• serving as the Head Time and Attendance Administrator for the Enforcement Division and oversee division-wide payroll and leave administrative activities for statewide Enforcement personnel
• serving as the Enforcement Division liaison with Human Resources, Accounting, Purchasing, Property Control, Aviation, and other administrative sections
• performing other related duties, executive assignments, and administrative management responsibilities as assigned by the Colonel and executive leadership.

Position-Specific Details:

• Appointment Type: Probational or Promotional
• Current permanent status classified employee may be required to accept a Probational appointment if selected.
• Location: This position is located within the Enforcement Division of the Office of the Secretary, in Baton Rouge.
• Career Progression: This position may be filled as an Administrative Program Specialist B or
  
  C.
• The Department of Wildlife and Fisheries is a State As a Model Employer (SAME) agency that supports the recruitment, hiring and retention of individuals with…