Administrative Coordinator

Overview

Administrative Coordinator – full‑time position located at the State Library in Baton Rouge, LA. Supports the Library Development Division, coordinating youth services, institutional programs, and recordkeeping.

• Assist planning and coordination of continuing education events for youth, teens, and institutional services.
• Support development of program resources, study guides, training materials, and presentations.
• Conduct research to gather background information for program initiatives and evaluations.
• Coordinate mailings and distribution of youth services information, publications, and early literacy materials.
• Support Summer Reading programs, including creation of book lists, crafts, workshop materials, and attendance at events statewide.
• Promote and assist with youth‑focused resources, including databases and early literacy initiatives.
• Provide support to institutional services, including communication with libraries and coordination of interlibrary loan activities.
• Maintain accurate records, files, databases, and documentation in compliance with state recordkeeping requirements.
• Assist with data collection, reporting, audits, and administrative functions for division programs and partnerships.
• Provide general administrative support, including managing communications, preparing and editing documents, and assisting with events such as the Louisiana Book Festival.

• Accepting Direction – Open and willing to follow guidance or instructions.
• Communicating Effectively – Ability to convey information clearly and engage stakeholders.
• Demonstrating Accountability – Takes ownership of actions, behaviors, performance, decisions, and outcomes.
• No experience or training required.

• Appointment Type: Probational appointment; current permanent employees may be required to accept a probationary appointment.
• Career Progression: Position is part of a Career Progression Group to an Administrative Coordinator 4; vacancies may be filled at levels 1–4 based on qualifications.
• Work Schedule: Full‑time onsite; may be required to work evenings, weekends, holidays, overtime, and/or travel.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.