Administrative Support Coordinator

The Administrative Support Coordinator provides a wide variety of administrative (non-clinical) and staff support services for a leader or department such as creating & managing spreadsheets, organizes schedules, travel arrangements, generating expense reports, timekeeping, review/edit emails and correspondence, answers and screens phone calls and visitors/guests, ordering and stocking office supplies, takes meeting notes, submitting/processing paperwork. The Administrative Support Coordinator works at the direction of the reporting supervisor to complete moderately complex projects, may act as a mentor to more junior staff.

This position suits experienced administrative coordinators or secretarial roles looking to take on more complex responsibilities.

* Manage timekeeping and generate financial reports.

* Book travel arrangements and organize schedules.

* Review and edit correspondence.

* Create and maintain spreadsheets.

* Answer and screen phone calls and visitors/guests.

* Order and stock office supplies.

* Take meeting notes and submit/process paperwork.

* Handle special projects as assigned.

* Mentor junior staff and complete moderately complex projects.

* Other administrative (non-clinical) duties as assigned

Experience:

4 years in a secretarial or administrative assistant role.

Education:

High School diploma or equivalent

Technical Skills and Competencies

* Strong customer service orientation with excellent interpersonal and communication skills.

* Proficiency in all Microsoft Office Suite programs, including building and maintaining spreadsheets.

* Effective time management, multitasking, and project coordination.

* Critical thinking, business correspondence proficiency, and judgment/decision-making abilities.

* Highly skilled in monitoring/assessing performance.