Administrative Program Specialist B; Inventory Specialist

Job Duties OTS Fleet Coordinator

• Work with OTS executive staff to create policies for OTS fleet vehicles.
• Ensure records are compiled on employees needing authorization to drive a state vehicle or on state business.
• Verify all OTS employees have completed the Defensive Driving Training and that the DAMV-3 mileage logs for all OTS units are compiled.
• Reconcile gas tickets, repair and maintenance tickets to the DAMV-3s and the fuel bill.
• Prepare Fleet Budget for the new fiscal year and submit to OTS Budget Office.

• Work with OTS executive staff to create policies for OTS property management.
• Ensure statewide inventory is conducted annually on all OTS property.
• Work with OTS staff statewide to tag all property into the inventory system within 60 days of receipt or acceptance.
• Transfer request for surplus property the agency no longer needs or uses; schedule pick up or delivery of surplus property with LP AA.

• Work with all OTS departments to ensure that the OTS has record retention schedules on file with Secretary of State.
• Receive record destruction requests from OTS departments to have files shredded, comply with Records Destruction Form, and send to Secretary of State Office for approval.
• Receive approval from Secretary of State and issue批准 for employees to shred files approved for destruction.
• Receive requests to have files microfilmed and schedule with Secretary of State to have the files microfilmed.

• Review and update the OTS Safety and Loss Prevention Manual.
• Ensure quarterly Safety inspections of the OTS facility are conducted to ensure the safety of the OTS employees, public and facility.
• Report or correct any unsafe conditions.
• Document Fire Drills; during Fire Alarms, perform a walkthrough of OTS, check all departments, break room, restrooms and conference rooms to ensure the safety of everyone.
• Perform Self Audits as required by ORM and submit quarterly Exposure Reports to ORM online.
• Receive accident reports and conduct an investigation into the accident to determine the true cause and if there was an unsafe condition.

• Appointment Type:
  This vacancy may be filled by a job appointment, which is temporary in nature and not to exceed 48 months. If filled as a job appointment, the position may be converted to a probationary appointment provided a vacant position becomes available and funding is available.
• Career Progression:
  This vacancy participates in a career progression group and may be filled from this recruitment as an Administration Program Specialist A or
  
  B.
• Special Requirement:
  This position requires statewide travel, including overnight stays.

Three years of experience in administrative services; OR

Six years of full-time work experience in any field; OR

A bachelor's degree.

EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience toward the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

• Accepting Direction
  :
  The ability to be open and willing to follow guidance or instructions.
• Following Policies and Procedures
  :
  The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Making Accurate Judgments
  :
  The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.

Louisiana is a "State as a Model Employer" for People with Disabilities.