Upper School Division Office Administrative Assistant

The Episcopal School of Baton Rouge seeks a warm, detail-oriented, and technologically savvy Upper School Division Office Administrative Assistant for the  academic year. The Upper School Administrative Assistant serves as the first point of contact for the Upper School Division Office, interacting with students, parents, faculty, and staff. The person in this position reports to the Upper School Division Head and works collaboratively with all division office staff.

• Manage Upper School communications, including answering phone calls and helping with division-wide communications to faculty, students, and parents.
• Maintain Upper School division records, including confidential student records, division office expenses, and division procedures.
• Provide assistance to students, parents, and faculty with questions regarding Upper School procedures and events.
• Work in collaboration with the Upper School Division Head, Dean of Student Life, and others to organize and implement Upper School events, such as orientation, award ceremonies, and graduation.
• Assist students with checking in and out and tracking student absences.
• Order and organize office supplies for the Upper School Division.
• Maintain the Upper School Office and Division Head’s calendar.

• A Bachelor’s degree is required.
• Experience as an office administrator or in customer service; school experience is a plus.
• Outstanding communication skills, both written and oral.
• A warm and engaging demeanor and excellent interpersonal skills with appropriate empathy to students, parents, and colleagues.
• Ability to work both independently and collaboratively.
• Strong time-management and organization skills; ability to multitask and meet deadlines. Project management experience is beneficial.
• Strong technology skills, including word processing, spreadsheets, presentation software, and email programs. Familiarity with other student information systems and a desire to learn are required.
• Appreciation for and understanding of school-aged children.
• Ability to keep sensitive information confidential.
• A sense of humor and high positive energy.
• Embraces the whole-child educational philosophy and supports the school's mission.
• Dedication to creating a welcoming and inclusive Episcopal school community.

Competitive salary and benefits.

Episcopal School of Baton Rouge is an equal opportunity employer dedicated to a policy of nondiscrimination in employment upon any basis, including race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability, genetic information, political affiliation or military service.