Administrative Coordinator

Position: Administrative Coordinator 4
At the Louisiana Highway Safety Commission, our mission is to administer the State's highway safety grant program. Louisiana's highway safety program is designed to reduce traffic crashes and the resulting deaths, injuries, and property damage.

The Louisiana Highway Safety Commission (LHSC) is seeking an Administrative Coordinator 4 to join our team - an initiative-taking, forward-thinking team that moves our mission forward using focus and collaboration. This position will serve the LHSC as the Administrative Coordinator 4 and serve as the office manager, primary time administrator, purchasing agent, serve as point of contact for the LHSC fleet vehicles, coordinate public notices and meeting logistics for the Governor's appointed Highway Safety Commission, and provide primary administrative support to the LHSC staff.
This position is critical to the administrative functions of the LHSC and ensuring compliance with state and federal timelines.

An ideal candidate should possess the following competencies:

Selected

Core Competencies:

Accepting Direction:
The ability to be open and willing to follow guidance or instructions.

Following Policies and Procedures:
The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

Thinking Critically:
The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Selected Preferred

Competencies:

Acting Decisively:
The ability to make timely, confident decisions using sound reason.

Acting with Ethics and Integrity:
The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.

Communicating Effectively:
The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

Demonstrating Initiative:
The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.

Displaying Professionalism:
The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.

Managing Meetings:
The ability to plan and lead productive meetings that engage participants and drive outcomes.

Working with Financial Information:
The ability to interpret financial data, manage financial approvals, and ensure compliance to support informed decisions and promote transparency.

If you're compassionate, organized, and thrive in a people-centered environment, this could be the opportunity for you!

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

As an LHSC Administrative Coordinator, you'll help create a positive first impression for every person who walks through our doors. In this role, you will:

* Provide primary administrative support for the LHSC, which includes a variety of complex and technical administrative services requiring interaction with the Executive Director, Deputy Director, Executive Staff Officer, LHSC Staff, other traffic safety partners, and the general public.  

* Receive incoming calls on the LHSC main phone line and manage the schedule to ensure coverage of phones during business hours.

* Serve as primary time administrator for all LHSC staff and maintain all related files in compliance with Department regulations; serve as LHSC safety compliance officer and maintain LHSC staff training records.

* Serve as the primary point of contact for LHSC fleet vehicles and maintain all related recordkeeping.

* Serve as the LHSC purchasing agent and coordinate travel for the LHSC Executive Director and other LHSC staff as required.

* Manage logistics for the Commission meetings and related pre-meeting and follow-up reporting requirements.

* Compose and type correspondence involving routine and non-routine matters as directed.

Position-Specific Details:

Appointment Type:  Probational, Promotional, or Job Appointment

Career Progression:  This position does not participate in a Career Progression Group.

Work Schedule:

Work hours are 8:00 AM to 4:30 PM, Monday - Friday.

Compensation:  The salary offered will be determined based on qualifications and experience.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply:

To apply for this vacancy, click on the "Apply" link and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status…