Administrative Coordinator 4

Administrative Coordinator 4

The Louisiana Office of Juvenile Justice (OJJ) is driven by a powerful mission: protecting our communities while helping youth build safer, more successful futures. We are excited to welcome a motivated and detail-oriented Administrative Coordinator 4 to support our business operations with a focus on property control and asset management.

In this key role, you will help keep our office running efficiently by maintaining accurate inventory records, coordinating procurement and property transfers, and ensuring compliance with state regulations. Your work strengthens the integrity of our operations and supports a mission that truly matters.

We're looking for a dependable professional with strong organizational skills, experience with state systems, and a commitment to excellence in a mission-driven environment.

An ideal candidate will possess the following competencies:

• Demonstrating accountability:
  Owns results, meets standards, and responds to feedback professionally.
• Following policies and procedures:
  Applies and explains policies accurately, adapts in routine cases, and helps improve procedures.
• Managing resources:
  Allocates resources effectively, follows procedures, tracks usage, and maintains accurate records to support operational and financial needs.
• Acting with ethics and integrity:
  Acts with integrity, respects confidentiality, and treats people fairly.
• Adapting to change:
  Adjusts quickly and stays effective during change.

Minimum qualifications:

Three years of experience in administrative services. Experience substitution:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job duties:

• Provide administrative support to the Probation and Parole District Manager by answering calls, directing inquiries, preparing correspondence, and compiling information from various sources.
• Perform routine clerical tasks including copying, filing, scanning, data entry, mail distribution, and operation of standard office equipment.
• Assist with onboarding and separations, maintain personnel files, support employees with Performance Planning documents, and help with payroll functions such as reviewing CATS entries, certifying timesheets, and preparing prior-period adjustments.
• Coordinate with outside vendors for onsite visits and assist with the initial documentation for Workers' Compensation and Family Medical Leave Act (FMLA) cases.
• Prepare and enter purchase orders, track expenses, and support inventory control processes.
• Coordinate vehicle repairs and maintenance for state automobiles by working with shops and dealerships.
• Assist with special projects assigned by the Regional Manager or administration, including interviewing youth and families when needed.
• Attend required agency training and perform other related duties to support office operations.

Position-specific details:

Work location: This vacancy is located at the Baton Rouge Regional Office in Baton Rouge, Louisiana.

Appointment type: Full-time, Probational

The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c)

How to apply:

No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process.

Further status message information is located under the Information section of the Current Job Opportunities page. Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

For further information about this vacancy, contact: Garilyn London OJJ/ Human Resources Garilyn.

London In the supplemental questions section, applicants must authorize the HR Office of Juvenile Justice to contact prior employers to check references under the Prison Rape Elimination Act (PREA) to be considered for employment. The Office of Juvenile Justice is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide.

If you are contacted for an interview, please let us know at that time if you will need special accommodations.

Note:

Prior to an appointment, the selected applicant must take and pass a drug screening test, possess a valid Louisiana Driver's License, and clear a background check.