Office Administrator

Job Location:

Baton Rouge, LA 70817

Start a Career That Makes a Difference—Every Single Day!

At Superior Van & Mobility, we believe work should be meaningful, rewarding, and people-centered. As a trusted leader in the automotive mobility industry, we help individuals with disabilities, veterans, and families regain independence through wheelchair-accessible vehicles, adaptive driving solutions, and mobility services.

Behind every successful customer experience is a strong, organized office—and that’s where you come in.

We’re currently seeking a professional, detail-oriented, and proactive Office Administrator to serve as a vital support hub for our dealership operations. This role blends administrative expertise, customer interaction, and operational coordination, making it ideal for someone who thrives in a fast-paced, purpose-driven environment.

At Superior, your work directly impacts lives—and your career can grow along with your impact. We offer:

• A Monday–Friday, 8:00 AM–5:00 PM schedule for work-life balance
• A supportive, mission-driven team environment
• Opportunities for professional development and advancement
• A chance to be part of a company that truly helps people every day

If you’re ready to bring your administrative skills to a role that’s both challenging and meaningful, we invite you to join the Superior Van & Mobility family.

As our Office Administrator, you’ll be a key contributor to both our customer experience and internal operations. Your responsibilities will include:

• Answer and direct incoming calls with professionalism and efficiency
• Greet and assist customers, visitors, and vendors
• Provide general office and clerical support, including filing, mailing, copying, and document management
• Create, edit, and prepare correspondence, reports, meeting minutes, and internal materials using Microsoft Office
• Maintain confidential company information with accuracy and discretion

• Perform Accounts Receivable (A/R) duties in accordance with company procedures
• Process billing for customers and third parties
• Receive, post, and deposit payments from customers and mail
• Prepare titles, delivery documentation, and other legal paperwork
• Maintain and manage the Van Rental Program

• Schedule service appointments, project installations, and vehicle pickups/deliveries
• Coordinate and schedule drivers as needed
• Complete follow-up calls related to appointments, billing, and A/R
• Assist the Store Manager with dealership management functions when required

• Support leadership and team members with assigned project-based work
• Order and maintain office supplies
• Collaborate across departments to ensure smooth daily operations

What We’re Looking For

• Exceptional organizational skills and strong attention to detail
• Clear, professional written and verbal communication skills
• The ability to manage multiple priorities in a fast-paced environment
• Strong interpersonal skills with a customer-first mindset
• The ability to work independently while also thriving as part of a team

• High school diploma required
• Minimum of 2+ years of related administrative experience
  
  Associate’s degree or higher in a business‑related field preferred
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Demonstrated ability to meet deadlines and manage multiple tasks
• Experience working collaboratively in a team environment

• Primarily indoor office environment with occasional exposure to outdoor elements
• Ability to sit, stand, walk, and lift up to 25 pounds occasionally
• Ability to maintain focus amid frequent interruptions and time pressures