Administration - PA-Administrative Assistant

Administrative Assistant

St. Jude Catholic Church

Job Summary

We are seeking a dynamic and highly organized Administrative Assistant to support the continued development of our ministries. This vital role involves managing daily administrative tasks, coordinating communication, and ensuring the smooth functioning of office activities. Candidate must be an active, practicing Catholic with ministerial experience with youth and adults. The ideal candidate will be proactive, detail-oriented, and possess excellent interpersonal skills.

This paid position offers an exciting opportunity to contribute meaningfully to our mission.

Duties

• Greet visitors at the front desk with professionalism and warmth, providing excellent customer service and guiding them appropriately
• Answer inquiries, and direct calls efficiently using proper phone etiquette
• Maintain organized filing systems, both physical and digital, including data entry, document proofreading, and record keeping
• Schedule appointments, manage calendars, and coordinate meetings for ministry and special events using Google Workspace and Microsoft Office tools
• Handle incoming correspondence, emails, and inquiries promptly while maintaining confidentiality
• Support office management activities such as document preparation and clerical duties to ensure operational efficiency