Administrative Coordinator 3​/4 CPG

About This Job

The Division of Administration/Office of Facility Planning and Control has a vacancy. The Office of Facility Planning and Control is responsible for the administration of the state's capital outlay budget process, which includes the preparation of a preliminary state construction plan. The document outlines state and local projects for possible funding using a mixture of state general obligation bonds, revenue bonds, state and federal cash, and often fees and self-generated funds.

The proposed construction budget is contained in House Bill 2, which is introduced at regular legislative sessions. The proposed construction budget is sometimes altered during the legislative sessions by lawmakers before becoming law. FPC also administers the state and non-state projects that are ultimately funded and oversees the contracts from planning through construction and project completion. The Division of Administration is the state government's management arm and the hub of its financial operations.

Division offices perform a wide variety of activities, including overseeing the state's capital construction program, working to provide state and federal grants for community development, development of the state budget, providing technology services, giving agencies guidance in the state purchasing and contracting process as they seek goods and services, and administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes.

An ideal candidate should possess the following competencies: accepting direction, the ability to be open and willing to follow guidance or instructions; following policies and procedures, the ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies; managing resources, the ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

Two years of experience in administrative services. Experience substitution:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

The Administrative Coordinator 3,4 provides administrative support for Capital Outlay projects by managing project documentation, coordinating contracts and related records, maintaining tracking systems, and ensuring compliance with procurement requirements. The role supports efficient project delivery by facilitating communication among project managers, contractors, architects, engineers, and other project participants; updating project information in LaGov; organizing records; and assisting the administrative team with special projects and other administrative duties.

Position-Specific Details:
Appointment Type:
This vacancy will be filled by a new hire or by promotion of a current permanent status classified employee. Career Progression:
This vacancy participates in a career progression group and may be filled from this recruitment as an Administrative Coordinator 3 or 4. Louisiana is a "State as a Model Employer" for People with Disabilities.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process.

Further status message information is located under the information section of the Current Job Opportunities page. Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. A criminal history check may be conducted on all new hires as well as employees changing positions, including promotions, demotions, details, reassignments, and transfers.

Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government's E-Verify system.

For further information about this posting, please contact:
Erica R. Gay HR Specialist Division of Administration/Office of Human Resources Email:
Erica.

Gay