Administrative Assistant

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Position Administrative Assistant

Location Baton Rouge, LA

Full-Time/Part-Time Full-Time

Exempt/Non-Exempt Non-Exempt

Description

• Answer telephones and give information to callers, take messages, or transfer calls to the appropriate individuals.
• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
• Distribute incoming mail or other materials and answer routine letters.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
• Maintain office inventory and order supplies and services, as needed.
• Maintain office for cleanliness.
• Run errands, as needed.
• Distribute correspondence to off site employees.
• Assists in special projects, as needed.
• Enters invoices and light data in accounting software.
• Prepares invoice remittance and submits payments prior to due date.
• Prepares invoices for managed properties.
• Assists in 1099 preparation and mails to vendors at year end.
• Maintains vendor insurance and W-9s. Creates and updates vendors in accounting software.

This position is currently accepting applications.