Administrative Assistant 4-Nutrition

This position is located in Baton Rouge, LA

Office of Nutrition Support

The Administrative Assistant 4 position in the Division of Nutrition Support serves as a confidential and highly skilled administrative professional supporting the Division Director. The role is integral to the success of the division, requiring exceptional organizational, communication, and problem-solving skills. Additionally, the role includes office management responsibilities such as maintaining time and attendance records, overseeing equipment inventory, processing procurement transactions, and onboarding new team members.

The opportunity is unique as it supports critical programs like the National School Lunch Program, Summer Food Service Program, and Child and Adult Care Food Program. The position offers the chance to work in a dynamic environment, interact with diverse stakeholders, and play a pivotal role in advancing the mission of the Division of Nutrition Support.

Strong organizational, communication and administrative skills; ability to work independently and manage multiple tasks effectively; proficient in Microsoft programs, Google, and ability to learn other technologies quickly.

• Communicating Effectively:
  The ability to relay information correctly and appropriately to connect people and ideas.
• Demonstrating Accountability:
  The ability to accept ownership for your actions, behaviors, performance, and decisions.
• Thinking Critically:
  The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
• Acting Decisively:
  The ability to make decisions quickly and effectively.
• Demonstrating Initiative:
  The ability to assess information and take action independently to help the organization achieve its goals.

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

As an Administrative Assistant 4, you'll help create a positive first impression for internal and external stakeholders. In this role, you will:

• Relieve the Division Director of a variety of administrative tasks.
• Assist with preparation for meetings, such as securing location, copying agendas and handouts, mailings, etc.
• Answer questions regarding the Division of Nutrition Support programs and activities, as well as Department policies, procedures, and services.
• Maintain time and attendance records for Division staff.
• Process all procurement and purchasing transactions for the office.
• Answer, screen, and direct telephone calls/takes messages for staff.

Appointment Type:
Probational, Promotional, or Job Appointment. The person hired for this position is expected to regularly report to the Baton Rouge office. Current permanent classified state employees may be required to accept a probationary appointment, if selected.

This position does not participate in a Career Progression Group.

Work hours are Monday - Friday. Work hours will be determined.

The salary offered will be determined based on qualifications and experience.

Note regarding the advertised pay range:
The maximum amounts listed are the maximum salary amounts a person can make over their career and not the maximum amount we are allowed to pay a new hire.

For further information about this vacancy contact:

Louisiana Department of Education – Human Resources

PO Box 96064

Baton Rouge, LA 70804

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Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.