Administrative Assistant 5

About This Job

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.

Learn more about Louisiana Department of Health

Join a fast-paced and collaborative team supporting leadership within Louisiana Medicaid! This position plays a key role in ensuring the smooth daily operations of executive-level staff by coordinating meetings, managing communications, supporting personnel activities, and handling travel logistics for leadership teams. The ideal candidate is highly organized, professional, and detail-oriented with strong communication and multitasking skills. If you enjoy working in a dynamic environment where your administrative expertise directly supports important healthcare initiatives and executive operations, we encourage you to apply!

An ideal candidate should possess the following competencies:

Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.

Using Data: The ability to collect, analyze, and use data to generate insights and inform decisions.

Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.

Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.

Four years of experience in administrative services. EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Assists Medicaid Deputy Directors, Section Chiefs, and other higher-level staff with a variety of administrative matters Monitors phone calls and visitors.
• Coordinates telephone conference calls, conference meetings and/or workshops chaired by the Medicaid Deputy Directors and/or higher staff.
• Ensures assigned primary, secondary, and unit manager time administrator duties are performed in accordance with applicable procedures and policies serves as a personnel liaison for their section(s).
• Prepares travel documents and authorizations or travel expense accounts, makes travel arrangements with hotel, travel agency, car rental agencies and interprets travel regulations.

Position-Specific Details:

Location: Medical Vendor Administration / Policy and Compliance / East Baton Rouge Parish

Appointment Type: This position may be filled as a Probationary appointment, Promotional appointment, or Detail to Special Duty

Cost Center:

Position Number(s): 2713

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

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