Administrative Assistant 4; Child Welfare - Baton Rouge Region

Job Title

Confidential Executive Secretary

The Department of Children and Family Services is committed to protecting children, empowering families, and strengthening communities so every child grows up safe, stable, and strong. Our vision is a future where every child thrives in a loving environment, supported by empowered families and resilient communities. We value treating all people with dignity, compassion, and respect, while providing services with integrity.

Three years of experience in administrative services. Experience substitution:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Serves as the confidential executive secretary to the Regional Administrator, Area Director, and Assistant Area Director.
• Performs duties independently and exercises a high degree of independent judgment and initiative in determining the appropriate action in matters.
• Schedules and coordinates meetings and conference calls while maintaining an electronic calendar with meeting logistics and background information.
• Responsible for all aspects of travel and expense reimbursement.
• Handles and coordinates special projects.
• Compiles and prepares staff utilization reports for all programs in the defined area.
• Serves as time administrator, reviewer, or backup for the Regional Office or Parish Office as needed.
• Performs other duties as assigned for the smooth operation of the Department.

Position-Specific Details:

Appointment Type:
This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.

Work Schedule:

Typically, work hours are 8:00 am to 4:30 pm, Monday – Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.

Work Location:

Baton Rouge, Louisiana

Louisiana HB 420 requires all prospective DCFS employees to complete and clear multiple background clearances prior to employment with this agency. In accordance with state laws, selected candidates must pass the following checks before any final job offer will be made:
Drug Test, Criminal Background, State Central Registry, and Louisiana State Police Sex Offender and Child Predator Registry. The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15.587.1 (c). Must possess a valid driver's license & access to a personal vehicle.

Louisiana State Government offers an outstanding opportunity to make a difference through public service. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage:
More information can be found at

Parental Leave:
Up to six weeks paid parental leave. More information can be found at

Holidays and Leave:
State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day
• Mardi Gras
• Good Friday
• Memorial Day
• Independence Day
• Labor Day
• Veteran's Day
• Thanksgiving Day and Christmas Day

Additional holidays may be proclaimed by the Governor. State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement:
State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System ((Use the "Apply for this Job" box below).), Teacher's Retirement System of Louisiana (), Louisiana School Employees Retirement System (), among others.