Administrative Assistant 4; Child Welfare - Baton Rouge Region

Department MISSION
To protect children, empower families, and strengthen communities so every child grows up safe, stable, and strong.

About This Job
Department MISSION
To protect children, empower families, and strengthen communities so every child grows up safe, stable, and strong.

Department VISION
A future where every child thrives in a loving environment, supported by empowered families and resilient communities.

Department VALUES
Treating all people with dignity, compassion and respect, while providing services with integrity.

This position is located in the East Baton Rouge Parish Child Welfare Office in Baton Rouge, Louisiana
At The Department of Children and Family Services, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.

An Ideal Candidate Should Possess The Following

Competencies:

• Accepting Direction:
  The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively:
  The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Accountability:
  The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Acting with Ethics and Integrity:
  The ability to make choices that reflect ethical standards, integrity, and honesty, regardless of circumstances or personal benefit.
• Adapting to Change:
  The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.
• Demonstrating Initiative:
  The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.
• Displaying Professionalism:
  The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.

If you're driven, collaborative, and ready to make an impact—this could be the opportunity for you!

Minimum Qualifications

Three years of experience in administrative services.

Experience Substitution

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

Job Duties:

• Serves as the confidential executive secretary to the Regional Administrator, Area Director, and Assistant Area Director.
• Performs duties independently and exercises a high degree of independent judgment and initiative in determining the appropriate action in matters.
• Schedules and coordinates meetings and conference calls while maintaining an electronic calendar with meeting logistics and background information.
• Responsible for all aspects of travel and expense reimbursement.
• Handles and coordinates special projects.
• Compiles and prepares staff utilization reports for all programs in the defined area.
• Serves as time administrator, reviewer, or backup for the Regional Office or Parish Office as needed.
• Performs other duties as assigned for the smooth operation of the Department.

Position-Specific Details:

Appointment Type:
This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.

Work Schedule:

Typically, work hours are 8:00 am to 4:30 pm, Monday – Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.

Work Location:

Baton Rouge, Louisiana

Louisiana HB 420 requires all prospective DCFS employees to complete and clear multiple background clearances prior to employment with this agency.

In accordance with La. R.S. 46:51.2 the department shall conduct a State Central Registry (SCR) check for a potential employee of the department to determine whether or not said individual's name appears on a SCR subsequent to December 31, 2009, and whose duties include: investigations of child…