Administrative Coordinator

Probation & Parole Administrative Coordinator

Probation & Parole Headquarters is seeking a highly organized and motivated Administrative Coordinator to support daily operations and assist with essential administrative functions. This role is key to maintaining efficient workflow, ensuring accurate documentation, and providing reliable support to staff and leadership within a fast-paced, mission-driven environment. The ideal candidate will demonstrate strong communication skills, attention to detail, and a commitment to delivering high-quality administrative service that supports the agency's work in promoting public safety and successful offender supervision.

Culture: DOC values and supports employees through numerous recognition programs, creating a sense of community, prioritizing internal promotional opportunities, clear communication, and professional development.

Growth:
Professional growth is encouraged at DOC through numerous avenues.

Benefits: DOC offers a generous benefits package including; a defined benefit pension plan, health insurance that is also available post-retirement, at least 10 paid holidays, sick and annual leave that rolls over from year to year, paid or time off accrued for hours worked over 40 per week, a deferred compensation plan, a flexible benefits plan, alternate work schedules etc. Alternative work schedules including 4/10's MAY be an available benefit for certain positions upon meeting the policy requirements.

An ideal candidate should possess the following competencies:

• Accepting Direction:
  The ability to be open and willing to follow guidance or instructions.
• Following Policies and Procedures:
  The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Managing Resources:
  The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

Three years of experience in administrative services. EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Duties:

• Performs responsible departmental-program duties in accordance with division rules, department regulations, and policies which involves communication with other departments, districts, general public and offenders, etc.
• Prepares correspondence to district office, Parole/Pardon Boards and various law enforcement agencies.
• Compiles information from various sources and prepares specialized reports; formats reports according to department standards.
• Performs duties related to traditional administrative functions, such a property control, purchasing, records management and human resources, in addition to other clerical duties.
• Receives and routes visitors (offenders and public), answers telephones, makes appointments, takes messages, exercises judgment and discretion when dealing with public officials, general public and clients.

Position-Specific Details :

Appointment Type: CLASSIFIED WAE

• This position is a 'when actually employed' (WAE) part-time position without benefits.

Other Important Information

• Any degree, certificate, special license, or DD-214 must be verified by official documentation prior to hire.
• Any qualifying experience that is based on college credit/college hours should have an accompanying transcript for verification.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at (Use the "Apply for this Job" box below)./

Parental Leave – Up to six weeks paid parental leave More information can be found at…